city of San Antonio


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File #: 17-6201   
Type: Purchase of Services
In control: City Council A Session
On agenda: 1/11/2018
Posting Language: An Ordinance authorizing acceptance of a proposal from Cantu Contracting, Inc. to provide the Aviation Department and the Fire Department with acreage shredding services for an estimated annual amount of $69,000.00, funded by the Airport Maintenance and Operating Fund and General Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. RFCSP 6100008688, 2. 61-8688 - Cantu Contracting, Inc., 3. Final Score Matrix, 4. Contracts Disclosure Form, 5. Addendum I, 6. Addendum II, 7. Addendum III, 8. 1295, 9. Draft Ordinance, 10. Ordinance 2018-01-11-0002
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Acreage Shredding


SUMMARY:

This ordinance authorizes acceptance of a proposal from Cantu Contracting, Inc. to provide the Aviation and Fire departments with acreage shredding services for an estimated amount of $69,000.00 annually. This annual contract will be funded by the Airport Maintenance and Operating Fund and General Fund.


BACKGROUND INFORMATION:

The City of San Antonio Aviation and Fire departments own vacant lots which require seasonal acreage shredding and brush/debris removal to effectively maintain access and keep the lots clean and safe. The lots are located on or near the San Antonio International Airport or adjacent to fire stations located throughout the city.

On August 2, 2017, the City issued a Request for Competitive Sealed Proposals for "Annual Contract for Acreage Shredding" and five proposals were received on September 15, 2017.

The evaluation committee consisted of representatives from both the Aviation and Fire departments. The Finance Department, Purchasing Division facilitated by ensuring compliance with City procurement policies and procedures.

The evaluation of each proposal was based on a total of one hundred points: 35 points for experience, background, qualifications; 30 points for proposed plan; 15 points for price schedule; 10 points for ESBE Prime Contract Program; and 10 points for M/WBE Prime Contract Program. Based on the City's standard RFCSP evaluation process, Cantu Contracting, Inc. was recommended for award.

The initial term of the agreement shall be for a period of three years. Two additional one-year renewals at the City's option will also be authorized by this ordinance.


ISSUE:

If approved, the contract with Cantu Contracting, Inc. will provide the Aviation Department with access to services in the estimated annual amount of $45,000.00. The Fire Department will have ac...

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