CITY OF SAN ANTONIO
GOVERNMENT & PUBLIC AFFAIRS DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Erik Walsh, City Manager
FROM: Jeff Coyle, Director, Government & Public Affairs
COPY: Audit and Accountability Committee; Ben Gorzell Jr., CPA, Chief Financial Officer; Carlos J. Contreras, Assistant City Manager; Kevin Barthold, City Auditor, Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: June 18, 2019
The following project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to full City Council for consideration.
Federal Representation Services - The Government and Public Affairs Department issued an RFP seeking federal representatives responsible for supporting and implementing the City’s federal legislative program and a strategic plan. The strategic plan would include timelines, goals, objectives and expected outcomes to advance the City’s priorities. Representatives will continuously monitor legislative and regulatory activities, develop strategies to advance City’s interests, schedule meetings with elected officials and government agency representatives, and coordinate with City staff and the local representatives.
§ Solicitation Type: Request for Proposals
§ Contract Value: DC-based - $1.2 Million
Local - $180,000
§ Term of Contract: 2 years with 1, 2-year renewal option
§ Number of Respondents: DC-based - 9
Local - 3
§ Contracts to be Awarded: DC-based - 2
Local - 1
§ Council Consideration: June 20, 2019
§ Evaluation Criteria: DC-based Local
o Experience, Background, Qualifications 45 points 35 points
o Proposed Plan 40 points 30 points
o Price 10 points 10 points
o Local Preference Program NA 10 points
o SBEDA - SBE and MWBE NA 10 points
o Veteran Owned Small Business Preference
Program 5 points 5 points
§ SBEDA Subcontracting Requirements: DC-based - waived
Local - 22% MWBE
§ Voting Committee Members:
o Carlos Contreras, Assistant City Manager, City Manager’s Office
o Jeff Coyle, Director, Government & Public Affairs
o Sally Basurto, Federal & Grants Administrator, Government & Public Affairs
o Eric Warner, Special Projects Manager, Aviation
o Lisa Alonzo, Executive Director, Alamo Federal Executive Board
o Jon Gary Herrera, Senior Vice President for Public Engagement, VIA Metropolitan Transit
DC-Based - Initial Evaluation
DC-Based - Final Evaluation
Local Liaison - Initial Evaluation
Local Liaison - Final Evaluation
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarments lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No findings were noted that would prevent the City from awarding to the selected vendor.
This item was presented to the Intergovernmental Relations Committee on June 12, 2019 and recommended to move forward for Council consideration. Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.