DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
2017-2018 Task Order Contract for Bicycle Projects
SUMMARY:
An ordinance authorizing the execution of a contract for the 2017-2018 Task Order Contract for Bicycle projects with Flasher Equipment Co. in an amount not to exceed $1,699,364.35.
BACKGROUND INFORMATION:
Project Background
Each year, Transportation and Capital Improvements (TCI) is responsible for implementing various bicycle projects throughout the City. The needs range from Infrastructure Management Program (IMP) bicycle and intersection improvements to special traffic calming and Vision Zero pedestrian safety projects. The proposed improvements include pavement markings and signage to achieve the bicycle facilities, traffic calming or traffic lane assignments. The demand for such projects has significantly increased and a stand-alone bicycle contract is needed instead of relying on other street maintenance contracts.
Flasher Equipment Co. has provided construction services related to bicycle projects to the City previously and is familiar with the types of projects this contract entails.
Procurement of Services
This contract was advertised for construction bids on March 15 and 22, 2017, in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, and on TVSA. Bids were due on Tuesday, April 11, 2017, and three (3) bidders responded. Flasher Equipment Co. was the lowest responsive bidder with a bid amount of $1,699,364.35.
Flasher Equipment Co. has agreed to meet the Small Business Enterprise (SBE) subcontracting goal of thirty one percent (31%) for the contract.
This construction contract was developed utilizing the low bid process; therefore, Discretionary Contracts Disclosure Forms are not required.
ISSUE:
This ordinance authorizes the execution of a contract for the 2017-2018 Task Order Contract for Bicycle projects with Flasher Equipment Co. in an amount not to exceed $1,699,364.35.
This contract will be utilized to complete projects in support of the Bike IMP, Intersection Implement IMP, Vision Zero, Traffic Calming and any other related work for a term of three years or until funds have been spent. The proposed improvements include pavement markings and signage to achieve the bicycle facilities, traffic calming or traffic lane assignments. Flasher Equipment Co. will be providing all materials and labor to complete each issued task order.
ALTERNATIVES:
An alternative to awarding these contracts would be to individually bid out the projects for construction. However, construction bid prices of individual projects would minimize bid quantities for each contract and eliminate the bulk material savings that could be found on Task Order Contracts. Additionally, bidding the projects individually would prolong the delivery of these projects.
FISCAL IMPACT:
Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. Potential funding sources for individual work orders include, but are not limited to, the Advanced Transportation District (ATD), and the General Fund.
RECOMMENDATION:
Staff recommends the approval of an ordinance authorizing the execution of a contract for the 2017-2018 Task Order Contact for Bicycle Contracts with Flasher Equipment Co. in an amount not to exceed $1,699,364.35.