DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
On-Call Service Contracts for Appraisal Services
SUMMARY:
An ordinance authorizing the renewal of eight On-Call Real Estate Appraisal Services contracts with Debra S. Runyan, MAI; Dugger, Canaday, Grafe, Inc.; Eckmann Groll, Inc.; Integra Realty Resources; McNeel, Weissler & Associates; Noble & Associates, Inc.; Paul Hornsby & Company and Sandison Appraisal, LLC., for a one-year term, to provide real estate appraisal services for various City projects.
BACKGROUND INFORMATION:
All real estate transactions performed by the City of San Antonio require due diligence work that includes real estate appraisals and various types of survey services prior to the acquisition and sale of real estate property. The City currently contracts with eight appraisal firms which are as follows:
· Debra S. Runyan, MAI
· Dugger, Canaday, Grafe, Inc.
· Eckmann Groll, Inc.
· Integra Realty Resources
· McNeel, Weissler & Associates
· Noble & Associates, Inc.
· Paul Hornsby & Company
· Sandison Appraisal, LLC.
Ordinance 2011-04-07-0265 authorized real estate appraisal services for a three year term with a renewal of up to two one-year terms. This ordinance would authorize the approval of said one-year renewals and allow the City Manager or designee to administratively approve said services under $100,000.00. Further, through this Ordinance, Council authorizes the exercise of the second and final of the one-year options upon the expiration of these one-year option periods, if the Director of Transportation and Capital Improvements elects to exercise those options. The individual firms will be utilized based on their availability and stated experience with a particular real estate transaction type, such as conservation easements, public rights-of-way or commercial buildings.
ISSUE:
An ordinance authorizing the one-year renewal of eight On-Call Real Estate Appraisal services contracts with Debra S. Runyan, MAI; Dugger, Canaday, Grafe, Inc.; Eckmann Groll, Inc.; Integra Realty Resources; McNeel, Weissler & Associates; Noble & Associates, Inc.; Paul Hornsby & Company and Sandison Appraisal, LLC., to provide real estate appraisal services for various City projects.
Further, through this Ordinance, Council authorizes the exercise of the second and final of the one-year options upon the expiration of these one-year option periods, if the Director of Transportation and Capital Improvements elects to exercise those options.
ALTERNATIVES:
As an alternative option, the City could procure these services on a per-real estate transaction basis; however, this action will result in delaying needed real estate appraisals on future projects. The renewals will provide City departments the latitude to obtain services for various firms as needed and do so without disrupting project time tables.
FISCAL IMPACT:
No funds are appropriated by this action. Funds for the contracts shall be allocated from specific capital or other project funds at a time the work is required. Amounts will be transferred from available funding sources identified within the scope and source. The City will make no minimum guarantee pertaining to the volume of work that may be expected from each consultant.
RECOMMENDATION:
The Transportation and Capital Improvements Department recommends approval of this ordinance authorizing the renewal contracts with the eight appraisal firms to provide the City departments with professional real estate appraisal on an as-needed basis.