CITY OF SAN ANTONIO
PUBLIC WORKS DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Razi Hosseini, P.E., R.P.L.S., Director/City Engineer, Public Works Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Luis Maltos, Assistant Director, Public Works Department; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: December 15, 2020
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
Wheatley Heights Sports Complex Event Hall and Fieldhouse (Public Works) - Department issued a Request for Competitive Sealed Proposals (RFCSP) for improvements to the existing Wheatley Heights Sports Complex multi-use facility located at 200 Noblewood Drive, a 2017 Bond Project approved by the voters on May 6, 2017. Improvements include construction of two new structures, and associated sitework and landscaping at the existing Wheatley Heights Sports Complex multi-use facility. The Event Hall will consist of an event space, office, restrooms, and support spaces in a new 5,140 square foot structure. The Fieldhouse will consist of two locker rooms, toilet and shower facilities, and support spaces in a new 3,220 square foot structure.
Solicitation Type: Request for Competitive Sealed Proposals
Contract Value: $2.5 Million
Term of Contracts: Until Project Completion (estimated June 2022)
Number of Respondents: 12 (Four respondents deemed non-responsive for failure to meet the SBEDA subcontracting requirements)
Contracts to be Awarded: 1
Council Consideration: February 11, 2021
Evaluation Criteria: Experience, Background, Qualifications of Firm, Key Personnel, and Key Sub-Consultant: 25 points
Understanding of the Project and Construction Management Plan: 15 points
Experience with San Antonio Region Issues and Past Experience with the City of San Antonio: 10 points
Price Proposal: 30 points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 10 points
SBEDA Requirements: 27% M/WBE Subcontracting Requirement
2% AABE Subcontracting Requirement
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Melinda Cerda, Assistant Director, Parks and Recreation Department
Dr. Kenneth Kemp, Chairman of the Board of Directors, Eastside Christian Action Group
Mark Beavers, Sr. Architect, Public Works Department
Aline Yoldi, AIA, Local Architect
Final Score Matrix
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.