DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICT(S) IMPACTED: Council District 10
SUBJECT: Contract Award: Mud Creek Tributary A Drainage
SUMMARY:
An ordinance for Mud Creek Tributary A Drainage, a 2012-2017 Bond-funded Project, located in Council District 10, accepting the lowest responsive bid and awarding a construction contract to E-Z Bel Construction, LLC (E-Z Bel) in the amount of $1,316,847.58, and of this amount $337,794.08 will be reimbursed by SAWS.
BACKGROUND INFORMATION:
Project Background
The 2012-2017 General Obligation Bond Program authorized $2,000,000.00 for funding of the Mud Creek Tributary A Drainage Project. The balance of the Project funds approved by voters will be used for design services, environmental services, advertising and project management, with any remaining funds to be realized as bond savings.
The Mud Creek Tributary A Drainage Project extends from Thousand Oaks Drive to 1500 feet upstream of Mud Creek. This Project provides for the improvement of the existing channel by tying to the existing concrete rip rap structure at Thousand Oaks and excavating the channel to accommodate more capacity within the creek. This project will improve the drainage and will remove 64 properties from the floodplain. A Public Meeting was held on May 27, 2014 at Thousand Oaks Bible Church. Project construction is anticipated to begin April 2015 and estimated to be completed by October 2015.
Procurement of Services
An Invitation for bids was advertised in the San Antonio Hart Beat, on the City's website, on the Texas Electronic State Business Daily, and through the TCI Small Business Office in November 2014. In addition, plans were available for review by potential bidders at the office of S&B Infrastructure, LTD, 5805 Callaghan Road, Suite 202, San Antonio, Texas 78228. Bids for this Project were opened on December 2, 2014 and four (4) bids were received. Of these, E-Z Bel submitted the lowest responsive bid. A matrix of the bid outcome is included herein.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 12% Minority/Women Business Enterprise (M/WBE) subcontracting goal and 1% African American Business Enterprise (AABE) subcontracting goal. E-Z Bel Construction LLC has committed to 15.9% M/WBE and 1% AABE subcontractor participation. E-Z Bel Construction is also a certified small business.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance for Mud Creek Tributary A Drainage, a 2012 Bond funded Project, located in Council District 10 accepts the lowest responsive bid and awards a construction contract in the amount of $1,316,847.58, authorized payable to E-Z Bel for construction, of which $337,794.08 will be reimbursed by SAWS.
.The Mud Creek Tributary A Drainage Project extends from Thousand Oaks Drive to 1500 feet upstream of Mud Creek. This Project provides for the improvement of the existing channel by tying to the existing concrete rip rap structure at Thousand Oaks and excavating the channel to accommodate more capacity within the creek. This project will improve the drainage and will remove 64 properties from the floodplain. Project construction is anticipated to begin April 2015 and estimated to be completed by October 2015.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this Project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $1,316,847.58 authorized payable to E-Z Bel. Of this amount, $979,053.50 is the City's portion and $337,794.08 will be reimbursed by SAWS. Funds are available from the 2012-2017 General Obligation Bonds and are included in the FY 2015-2020 Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract in the amount of $1,316,847.58, authorized payable to E-Z Bel Construction, LLC, for construction of Mud Creek Tributary A Drainage Project.