DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Adaptive Response Unit
SUMMARY:
This ordinance authorizes a contract with Siddons-Martin Emergency Group, LLC for the purchase of one Pierce Velocity Compressed Air Foam System Fire Engine for a total cost of $634,247.00. Funding is available from the FY 2014 - 2019 Capital Improvements Program.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Siddons-Martin Emergency Group, LLC utilizing the BuyBoard cooperative contract number 399-12 effective through August 31, 2015, to provide one Pierce Velocity Compressed Air Foam System Fire Engine for a total cost of $634,247.00.
This Pierce Velocity Fire Engine will be used to provide a reserve response unit to higher workload areas. This unit will supplement the number of reserve units available to sixteen units. The reserve units are utilized to supplement frontline units when they are out of service due to repairs, maintenance, etc.
DISPOSITION OF EQUIPMENT:
Vehicles and equipment that meet their expected life cycle are usually sold at auction but may also be traded-in to the selling dealer. The equipment that is being replaced will be sold at auction. If the fleet asset is in the City's fleet replacement program then the proceeds are returned to the Equipment Renewal and Replacement Fund (ERRF). The proceeds are then used to purchase new similar vehicles and equipment. This unit will be added to the replacement program.
ALTERNATIVE FUELS:
The vehicle could not be acquired as propane powered because the particular vehicle is not available in the Liquefied Petroleum Gas (LPG) configuration or because the specific operational requirements of the vehicle preclude this option.
ISSUE:
The contract will provide the City of San Antonio Fire Department with one Pierce Velocity Compressed Air Foam System Fire Engine to provide a reserve response unit to higher workload areas.
This unit will be purchased from Siddons-Martin Emergency Group utilizing the BuyBoard cooperative contract number 399-12. This purchase will be made in accordance with Texas Local Government Purchasing Cooperative passed on ordinance 97097 dated 01/30/2003.
The BuyBoard Cooperative is administered by the Texas Association of School Boards. All products and services included in this cooperative were competitively bid and awarded by the Cooperative's Board of Trustees based upon Texas statutes.
The basic apparatus has a one year limited warranty.
The transmission has a five year/unlimited mileage warranty.
The chassis has a three year Material and Workmanship warranty on Velocity custom chassis.
The Small Business Economic Development Advocacy Ordinance requirements were waived due to the lack of qualified SMWBE's available to provide the goods and services.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Fire Department will not have the benefit of a reserve unit available to supplement daily fire response.
FISCAL IMPACT:
The total cost for this contract is $634,247.00 which will be funded utilizing the FY 2014 - FY 2019 Capital Improvements Program.
RECOMMENDATION:
Staff recommends the approval of this contract with Siddons-Martin Emergency Group, LLC for a total cost of $634,247.00.
This contract is procured by means of cooperative purchasing and a Contracts Disclosure Form is not required.