DEPARTMENT: Police
DEPARTMENT HEAD: William McManus, Chief of Police
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Authorizing of a Contract with WestCare Texas for Community Crime Prevention
SUMMARY:
This ordinance authorizes approval of a contract with WestCare Texas to support the San Antonio Police Department’s Community Crime Prevention Program in an effort to address, reduce and prevent crime within the City, for a one-year term in an amount not to exceed $150,000 from the City’s Confiscated Property Fund.
BACKGROUND INFORMATION:
The FY 2020 Adopted Budget approved the allocation of $150,000 of asset forfeiture funds to support a Community Crime Prevention Program within the City. The Community Crime Prevention Program will enable community partners to work in alignment with the SAPD and other City services to support evidence-based violence reduction programming and wraparound services in the areas of domestic violence, anti-drug/group violence prevention, and neighborhood security.
The Community Crime Prevention Program seeks community partners which clearly demonstrate an immediate ability to address crime prevention and support programs. Crime Prevention is defined as “strategies and measures that seek to reduce the risk of crimes occurring, and their potential harmful effects on the citizens of San Antonio, their neighborhoods, and society, including fear of crime, by reducing risk factors or increasing protective factors.”
The City released a Request for Proposals (RFP) on July 10, 2020, to identify and select a respondent to provide the requested services. The RFP was advertised in the San Antonio Express-News, San Antonio e-Procurement system, TVSA Channel, and on the City’s Bidding and Contracting Opportunities website. Additionally, email notification was released to a list of potential Respondents. Responses were due August 11, 2020 and a total of one (1) agency proposal was received in response to the RFP and was deemed eligible for review.
The proposal was reviewed by the evaluation committee on September 10, 2020, and included representatives from the San Antonio Police Department, Department of Human Services, and the San Antonio Metropolitan Health District. The proposal was evaluated based on a 100 point scale and published criteria for community crime prevention services included: Experience, Background and Qualifications; Proposed Plan; Performance Measure Scorecard; the Small Business Economic Development Advocacy (SBEDA) Program; the Local Preference Program; and the Veteran Owned Small Business Preference Program. This contract is procured by means of Request for Proposals and the Contract Disclosure Form is attached.
An interview was conducted on September 16, 2020. After the interview, the evaluation committee agreed to select WestCare Texas by consensus vote, to provide community crime prevention services for the San Antonio Police Department.
ISSUE:
This ordinance authorizes approval of a contract with WestCare Texas to support the SAPD’s Community Crime Prevention Program in an effort to address, reduce and prevent crime within the City, for a one-year term beginning on the date of full execution, for a cumulative amount not to exceed $150,000 of asset forfeiture funds.
Approving the contract with WestCare Texas will align with the City’s mission to apply asset forfeiture funds in support of a Community Crime Prevention Program within the City, enabling community partners to work in alignment with the SAPD to support evidence-based violence reduction programming and wraparound services in the areas of domestic violence, anti-drug/group violence prevention, and neighborhood security.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program. The Goal Setting Committee applied the Small and Minority/ Women-Owned Business Enterprise Prime Contract Programs with a total of ten (10) evaluation criteria points. WestCare Texas was not awarded any points as they are not certified as small, minority, women-owned firm.
The Local Preference Program and the Veteran-Owned Small Business Preference Programs were applied to the solicitation; however, since only one firm was evaluated, committee voted by consensus and neither programs were applied.
ALTERNATIVES:
If this contract is not approved, the San Antonio Police Department would need to issue another Request for Proposal to select and award a contract to an eligible organization in support of a Community Crime Prevention Program within the City.
FISCAL IMPACT:
Funds in the amount of $150,000 are available from the FY 2021 Confiscated Property Fund Adopted Budget.
RECOMMENDATION:
Staff recommends approval of this contract.