DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council Districts 1, 2
SUBJECT:
Contract Award: (Professional Services) Brackenridge Park Master Plan
SUMMARY:
An ordinance authorizing the execution of a Professional Services Agreement for Brackenridge Park Master Plan in an amount not to exceed $227,500.00 to Rialto Studio, Inc., a FY 2015 Certificates of Obligation-funded project, located in Council Districts 1 and 2.
BACKGROUND INFORMATION:
Project Background
This contract provides for the completion of a Master Plan document for Brackenridge Park. The Master Plan document will include land use planning and design guidelines for the park and will identify, prioritize and estimate costs for future capital improvement projects. This document will serve as the base document for shaping the future of development and rehabilitation of Brackenridge Park for many years to come.
During the Master Planning process, the planning team will hold at least two public input meetings giving the public an opportunity to provide input on the Master Plan and have their questions answered and comments addressed.
Procurement of Services
A Request for Qualifications (RFQ) was released in December 2014. This RFQ was advertised in the San Antonio Hart Beat, on the City's website and the Texas Electronic State Business Daily. Six (6) firms responded to the RFQ on January 27, 2015. A selection committee, consisting of representatives from the Parks and Recreation Department, the Center City Development Office, the Transportation and Capital Improvements Department and the Brackenridge Park Conservancy evaluated, scored and ranked the submissions. Scoring was based on the published evaluation criteria which included Evaluation of Background, Experience and Qualifications of Prime Firm, Project Management Plan, Team's Experience with San Antonio Region Issues, past experience with City of San Antonio contracts and participation in SBE Prime Contract Program.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee applied the Small and Minority/Women-Owned Business Enterprise Prime Contract Programs with ten (10) evaluation preference points to Rialto Studio, Inc., as they are certified SBE located within the San Antonio Metropolitan Statistical Area. Additionally, the Goal Setting Committee also set a 24% Small Business Enterprise (SBE) subcontracting goal.
Based on the evaluations and rankings made in the selection process, staff recommends Rialto Studio, Inc.
ISSUE:
This ordinance for design services of Brackenridge Park Mater Plan, a FY 2015 Certificates of Obligation project, located in Council Districts 1 and 2, authorizes the execution of a Professional Services Agreement in an amount not to exceed $227,500.00, to Rialto Studio, Inc.
This contract provides for the completion of a Master Plan document for Brackenridge Park. The Master Plan document will include land use planning and design guidelines and will identify, prioritize and estimate costs for future capital improvement projects for the park. The master planning process is anticipated to begin in April 2015 and is estimated to be completed by February 2016. Development of the master plan does allow for revisions and contingency up to May 2016.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this Project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount not to exceed $227,500.00 to Rialto Studio, Inc. Funds are available from FY 2015 Unissued Certificates of Obligation and are included in the FY 2015-2020 Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing the execution of a professional services agreement in the amount not to exceed $227,500.00, to Rialto Studio, Inc., for design services for the Brackenridge Park Master Plan Project.