DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: Council District 2
SUBJECT:
Contract Award: Northampton Park Improvements Project
SUMMARY:
An ordinance for Northampton Park Improvements Project accepting the lowest responsive bid and awarding a construction contract, including three additive alternates, in the amount of $238,913.70, to MGB Group, Inc., a 2012-2017 Bond-funded Project, located in Council District 2.
BACKGROUND INFORMATION:
Project Background
Under the voter approved 2012-2017 Bond Program, $87.15 million was allocated for Parks, Recreation and Open Space Improvements.
The Bond Program funds will be used on various capital improvement projects to address community infrastructure needs and improve the overall quality of life in San Antonio. As part of that program, funds in the total amount of $400,000.00 in Parks, Recreation and Open Space Improvements Bond funds were approved for park improvements at Northampton Park, located in Council District 2. The balance of the Project funds approved by voters will be used for design services, environmental services, advertising and project management, with any remaining funds to be realized as bond savings.
This project provides for 400 linear feet of concrete sidewalk along the park entry drive, 1,315 linear feet of new concrete walking trail, solar lights, solar powered entry gate and additional parking spaces bringing the total to 21 spaces. Project construction is anticipated to begin January 2015 and estimated to be completed by April 2015.
Coordination with the Parks and Recreation Department will be made to allow the Park to be closed during construction.
Procurement of Services
This project was advertised for construction bids in September 2014 in the San Antonio Hart Beat, on the City's website, on the Texas Electronic State Business Daily, on TVSA and through the TCI Small Business Office. Plans also were available for review by potential bidders at the office of Terra Design Group located at 816 Camaron, San Antonio, TX 78212. Bids for this Project were opened on October 7, 2014 and six (6) bidders responded. Of these, MGB Group, Inc. submitted the lowest responsive bid. A matrix of the bid outcome is included herein.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 12% Minority/Women Business Enterprise (M/WBE) subcontracting goal. The Economic Development Department approved a partial waiver submitted by MGB Group, Inc. because the contractor demonstrated a good faith effort to provide subcontracting opportunities for small, minority, and women-owned businesses.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards a construction contract, including 3 additive alternates, in the amount of $238,913.70 to MGB Group, Inc., for construction of the Northampton Park Improvements Project, a 2012-2017 Bond funded project, located in Council District 2.
This project provides for parking lot expansion, 400 linear feet of concrete sidewalk along the park entry drive, 1,315 linear feet of new concrete walking trail, solar lights and solar powered entry gate. The three (3) additive alternates identified as part of this contract allows for the installation of a grouping of six (6) pieces of exterior fitness equipment on a single concrete pad connected to the existing concrete walks, the installation of an additional four (4) pieces of exterior fitness equipment on individual concrete pads along the walking trail and construction of a new entry monument for the park. Project construction is anticipated to begin in January 2015 and is estimated to be completed by April 2015.
Approval of this ordinance will be a continuation of City Council policy to complete previously approved 2012-2017 Bond-funded projects.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the project and funding.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $238,913.70, payable to MGB Group, Inc. Funds are available from the 2012-2017 General Obligation Bonds and are included in the FY 2015-2020 Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract in the amount of $238,913.70, payable to MGB Group, Inc., for construction of the Northampton Park Improvements Project.