DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Public Safety Water Truck
SUMMARY:
An ordinance accepting the offer from Siddons-Martin Emergency Group, LLC to provide one additional Freightliner, Model M2 Conventional Chassis, 2000 Gallon Water Tanker/Tender truck for a total cost of $238,636.00 for the San Antonio Fire Department. Funding is available from the FY2016 Adopted Capital Budget appropriation for the South Annexation Project.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Siddons-Martin Emergency Group, LLC utilizing the HGAC cooperative contract number FS12-15 to provide one additional Freightliner, Model M2 Conventional Chassis, 2000 Gallon Water Tanker/Tender truck funded through the FY2016 Adopted Capital Budget appropriation for the South Annexation Project for a total cost of $238,636.00, which includes a $2,000.00 Houston-Galveston Area Council (HGAC) cooperative contract fee.
This contract will provide the San Antonio Fire Department with one additional water truck to support response to fire emergencies. This unit will be used to support fire fighting in the newly annexed southern areas and will be housed at either of the planned Fire Stations #52 or #53. The Fire Department currently has two water trucks in service.
ISSUE:
The contract will provide the City of San Antonio Fire Department with one additional water tanker/tender truck to support fire fighting and other emergency response requirements.
This unit will be purchased from Siddons-Martin Emergency Group, LLC utilizing the Houston-Galveston Area Council (HGAC) cooperative contract number FS12-15 (Exp. November 30, 2017). This purchase is made in accordance with the Houston-Galveston Cooperative Program passed on resolution 96-41-48 dated 10/10/1996.
The Houston-Galveston Cooperative Program is administered by the Houston-Galveston Area Council Cooperative. All products and services included in this cooperative were competitively bid and awarded by the Cooperative’s Board of Trustees based on Texas statutes.
The life expectancy for this vehicle is 96 months. The engine is covered by a three year or 100,000 mile warranty. The transmission is covered by a five year warranty.
The Small Business Economic Development Advocacy Ordinance requirements were waived due to the lack of qualified SMWBE's available to provide the goods and services.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Currently, the two existing water trucks are assigned to other sections of the City. Relying on the existing water trucks for the newly annexed areas could lead to the department’s delayed response time and potential inability to provide emergency services.
FISCAL IMPACT:
The total cost for this contract is $238,636.00 which will be funded utilizing the FY2016 Adopted Capital Budget appropriation for the South Annexation Project.
RECOMMENDATION:
Staff recommends the approval of this purchase of one Freightliner, Model M2, 106MD Conventional Chassis, 2000 Gallon Water Tanker/Tender truck with Siddons-Martin Emergency Group, LLC for a total cost of $238,636.00.
This contract is procured by means of cooperative purchasing and a Contract Disclosure Form is not required.