DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: Council District 7
SUBJECT:
Amendment to a professional services agreement with CDS Muery for additional engineering design services on the Callaghan Road Project
SUMMARY:
An ordinance authorizing an amendment to the professional services agreement with CDS Muery for the Callaghan Road Project, from IH 410 to Spur 421 (Bandera Rd), increasing the contract total by $225,600.00 to $1,564,779.02. for additional engineering design services. This is a 2012-2017 General Obligation Bond Program funded project, located in Council District 7.
BACKGROUND INFORMATION:
The City's initial Callaghan Road Project provided for turn lanes, sidewalks and drainage improvements from Centerview Drive to Evers Road. However during the initial design process, the Federal Highway Administration (FHWA) requested the extension of the project limits from Centerview Dr. to IH 410 on the north end of the project and from Evers Road to Spur 421 (Bandera Road) on the south end of the project extending the limits by approximately a quarter mile. The Alamo Area Metropolitan Planning Organization (MPO) approved the extension on March 24, 2014 and City Council approved it on August 14, 2014.
Due to the extension of the Callaghan project limits, a project schematic layout (preliminary plan view) was requested to be prepared, submitted and approved by TxDOT. In addition, the drainage outfall system along Centerview needs to be extended and additional design services including roadway design, drainage, retaining walls, pavement markings, signage, traffic control, storm water pollution prevention, as well as utility coordination will be required for the extended limits. Currently, the project has $6,630,000.00 in City funding and $10,360.916.00 in Federal funding.
Previous Council Action
A previous ordinance 2014-08-14-0571 was approved by City Council on August 14, 2014 to extend the Callaghan Road Project limits from IH 410 to Spur 421 (Bandera Road) and accepting additional funding from TxDOT.
ISSUE:
The limits for the Callaghan Road Project, a 2012-2017 General Obligation Bond Program funded project located in Council District 7, were extended by approximately a quarter mile for the total project, from Centerview Drive to IH 410 on the north end of the project and from Evers Road to Spur 421 (Bandera Road) on the south end of the project, and approved by City Council on August 14, 2014.
This ordinance authorizes an amendment in the increased amount of $225,600.00 to the $1,564,779.02 professional services agreement with CDS Muery for additional engineering design services. The extension of the project, a quarter of a mile, increased the design service required from the original scope of work. Additional design services includes extending the design limits for the outfall drain system along Centerview Drive, additional survey points along the increase length in the right of way, increase drainage design limits, additional retaining walls along the route, additional pavement markings sheets to incorporate the added limits , additional signage (i.e. stop signs, speed signs, and street signs), traffic control, storm water pollution prevention, and utility coordination for the extended project limits.
ALTERNATIVES:
As an alternative, City Council could choose not to approve this amendment; however, that would adversely affect the timely completion of the Callaghan Rd - IH 410 to Spur 421 (Bandera Road). Furthermore, the project limits for the original project from Centerview Drive to Evers would not match the FHWA / MPO approved extended limits from IH 410 to Spur 421 and would not be in agreement with previous approved ordinances.
FISCAL IMPACT:
This ordinance recommends a one-time capital improvement expenditure in the total amount not to exceed $225,600.00 for engineering design services to be performed by CDS Muery to provide engineering design services related to the Callaghan Rd - IH 410 to Spur 421 (Bandera Road) project. Funds are available from the 2012-2017 General Obligation Bonds and are included in the FY 2015-2020 Capital Improvements Program.
This amendment is itemized as follows:
Item |
Amount |
Design & Construction Services |
$1,564,779.02 |
Add'l Scope (Amendment) |
$225,600.00 |
Total Contract |
$1,790,379.02 |
RECOMMENDATION:
Staff recommends approval of this ordinance amending a professional services agreement with CDS Muery in an amount not to exceed $225,600.00 for additional engineering design services including preparing, submitting and obtaining approval for a Schematic Layout from TxDOT related to the extended project limits for the Callaghan Road Project, from IH 410 to Spur 421 (Bandera Rd), a 2012-2017 General Obligation Bond Program funded project located in Council District 7.