CITY OF SAN ANTONIO
BUILDING & EQUIPMENT SERVICES DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Jorge A. Perez, Director, Building & Equipment Services Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer; Ruben Flores, Interim Assistant Director, Building and Equipment Services Department
SUBJECT: Consideration of High-Profile Solicitation
DATE: June 24, 2021
The following high-profile project has completed the solicitation process. This item is presented to the Audit and Accountability committee for review prior to the full City Council for consideration.
Annual Contract for Landscaping and Irrigation Systems Inspection, Maintenance and Repair Services (BESD) - The City of San Antonio, Building and Equipment Services Department solicited proposals from qualified respondents to provide an annual contract for landscape and irrigation systems inspection, maintenance, and repair services. Services shall include, but not be limited to labor, transportation, tools, equipment, reports, materials, expertise, and supplies required to perform all landscaping, mowing, and edging of turf areas, care and trimming of plants, shrubs, and vines, physical removal of weeds, leaves, trash and debris, and monthly inspections, maintenance, and repair services of irrigation systems.
Department: Building & Equipment Services
Solicitation Type: Request for Competitive Sealed Proposals
Contract Value: $1.85 million
Term of Contract: 3 years with 2, 1-year renewal options
Number of Respondents: 5 (1 respondent was deemed non-responsive for failure to meet the subcontracting requirement)
Contracts to be Awarded: 1
Council Consideration: August 5, 2021
Contact Information: Jorge A. Perez, Director, Building & Equipment Services Department
Evaluation Criteria: Experience, Background and Qualifications: 30 points
Proposed Plan: 30 points
Price: 20 points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 10 points
SBEDA Requirements: 25% M/WBE Subcontracting Requirement
Local Preference Program: Not Applicable
Veteran Owned Small Business Program: Not Applicable
Voting Members: Ron Griego, Facilities Administrator, Building & Equipment Services Department
Juan Guerra, Senior Horticulturist, Center City Development & Operations Department
Jesse Gallegos, Interim Assistant Manager Parks Operations, Parks and Recreation Department
Ross Hosea, Special Projects Manager, Parks and Recreation Department
Eric Teague, Facilities Coordinator, Department of Human Services
Sandy Jenkins, Parks & Recreation Manager, Parks and Recreation Department
Final Score Matrix
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full city council consideration.