City of San Antonio
PARKS AND RECREATION DEPARTMENT
Interdepartmental Correspondence Sheet
TO: Erik Walsh, City Manager
FROM: Xavier D. Urrutia, Director, Parks and Recreation Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Chief Financial Officer; Kevin Barthold, City Auditor; Colleen M. Bridger, MPH, PhD, Interim Assistant City Manager; Troy Elliott, Deputy Chief Financial Officer
SUBJECT: Consideration of High Profile Solicitation for Release
DATE: June 18, 2019
Summer Food Service Program - The Parks and Recreation Department is soliciting proposals for a qualified contractor to provide unitized meals to be served to children participating in the City’s Summer Food Service Program (SFSP). Food services shall include daily preparation and delivery of hot/cold lunches and snacks to be served to approximately 3,500 children at 66 anticipated sites, which includes community centers, churches, elementary and middle schools, swimming pools and various other independent organizations located within Bexar County, Texas. The intent of the SFSP is to ensure that, during school summer vacation, children are able to receive the same high-quality meals made available to them through the National School Lunch Program. The SFSP is sponsored by the City of San Antonio, funded by the United States Department of Agriculture (USDA) and administered by the Texas Department of Agriculture/Food and Nutrition Division (TDA/FND).
Department: Parks and Recreation
Solicitation Type: Request for Competitive Sealed Proposals
Estimated Value: $2.75 Million
Proposed Term: 1 year with 4, 1-year renewal options
Release Date: July 3, 2019
Closing Date: August 19, 2019
Proposed Council Date: November 14, 2019
Contact Information: Xavier Urrutia, Director, Parks and Recreation Department
Evaluation Criteria: Experience, Background, Qualifications: 30 points
Proposed Plan: 35 points
Price: 20 points
SBEDA Program: 15 Points (5 points SBE/10 points M/WBE)
SBEDA Subcontracting Requirements: 15% M/WBE
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Colleen M. Bridger, MPH, PhD, Interim Assistant City Manager, City Manager’s Office
Xavier D. Urrutia, Director, Parks and Recreation Department
Lyn Kinton, Parks and Recreation Manager, Parks and Recreation Department
Brad Davenport, Chief Operations Officer, Pre-K 4 SA
Arisa Larios, Registered Dietitian, Metro Health Department
Sharon Glosson, Executive Director, Nutrition, NEISD