DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 1
SUBJECT:
Contract Award: (Job-Order Contract) La Villita-Maverick Plaza Entry Project
SUMMARY:
An ordinance authorizing a task order to a Job Order Contract with Kencon Constructors/Construction Managers, LTD, for construction improvements in an amount not to exceed $256,000.00, funded from the La Villita-Maverick Plaza Entry Project, located in Council District 1.
BACKGROUND INFORMATION:
Project Background
During FY 2015, $450,000.00 was authorized by City Council on May 14, 2015, through Ordinance #2015-05-14-0415 for the Maverick Plaza Entry Project. This task order provides for improvements to the eastern entry, gates and eastern wall of Maverick Plaza at La Villita, which includes selective demolition of the existing stone wall, provides for a larger entry, new entry gates, floors, lighting, and other amenities. This Project also includes demolition and entry modifications to the south entry of the Plaza. The balance of the Project funds will be used for design services, environmental services and project management.
The project was presented to the Historic & Design Review Commission for the east entry on May 6, 2015, and was approved The design for the south entry was reviewed on June 17, 2015 and was approved.
Procurement of Services
This Project was selected to utilize the Job Order Contracting (JOC), an alternative project delivery method, through which ten contractors were approved through Ordinance 2015-01-15-0013 by City Council on January 15, 2015. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of a JOC contractor to specific job is based on the contractor’s current workload, overall capacity, familiarity with a specific facility, expertise in completing specific task(s) and/or managing a specific trade needed to carry out the job. Of the ten (10) contractors, Kencon Constructors/Construction Managers, LTD, was selected to submit an estimate and project schedule for this Project.
The Job Order Contract was awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 23% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 3% African American Business Enterprise (AABE) subcontracting goal. Kencon Constructors/Construction Managers, LTD has committed to meeting the assigned Job Order Contract subcontractor goals on a quarterly basis.
Discretionary Contracts Disclosure Form, as required by the City’s Ethics Ordinance for all Projects, where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
An ordinance authorizing a task order to a Job Order Contract with Kencon Constructors/Construction Managers, LTD, for construction improvements in an amount not to exceed $256,000.00, funded from the La Villita-Maverick Plaza Entry Project, located in Council District 1.
This task order provides for improvements to the eastern entry, gates and eastern wall of Maverick Plaza at La Villita, which includes selective demolition of the existing stone wall, provides for a larger, upgraded entry. This Project also includes demolition and entry modifications to the south entry of the Plaza Project construction is anticipated to begin October 2015 and estimated to be completed by December 2015.
Coordination will be made with the Department of Culture and Creative Development to ensure accommodations are made to keep the majority of the plaza accessible to patrons during construction.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is one-time capital improvement expenditure, in the amount not to exceed $256,000.00, to Kencon constructors/Construction Managers, LTD. Funds are available in the La Villita-Maverick Plaza Entry Project as authorized by City Council on May 14, 2015 through Ordinance #2015-05-14-0415.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing a task order to a Job Order Contract in an amount not to exceed $256,000.00 to Kencon Constructors/Construction Managers, LTD for the La Villita-Maverick Plaza Entry Project.