CITY OF SAN ANTONIO
DEVELOPMENT SERVICES DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Michael Shannon, PE, CBO, Director, Development Services Department
COPY: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick Sanchez, AICP, Assistant City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of High Profile Solicitation for Release
DATE: December 15, 2020
The following high profile solicitation is scheduled to be released next month.
Annual Contract for Dangerous Premises Abatement Lot Clearing and Securing of Structures - The Development Services Department is seeking multiple contractors to provide dangerous premises abatement services to identified properties city wide on an “as-needed” basis. Services shall include clearing and mowing grass and weeds; removing all brush, rubbish, rocks, bricks, and trash; painting over graffiti; when necessary, securing accessible structures by attaching plywood to first floor doors and windows; and when necessary, clearing debris from structures. These services are to ensure public health and safety by securing accessible structures and/or removing debris that presents visual obstructions of pedestrians or drivers near the right of way, provides cover for illegal activity, and/or facilitates rodent or infestation harborage.
The third extension of the current dangerous premises services contract (year 4) expires on June 30, 2021. The fourth and final contract extension (year 5) will not be executed due to only three of the four vendors initially selected are still providing these services. One of the vendors was released from the contract due to performance issues. In addition, the proposed new contract is slated to include modifications in the pricing structure to standardize the amount each vendor charges for providing dangerous premises abatement services.
Department: Development Services Department
Solicitation Type: Request for Proposal
Contract Value: $2.2 million
Term of Contract: 1 year with 4, 1-year renewal options
Release Date: January 8, 2021
Closing Date: February 23, 2021
Proposed Council Date: June 3, 2021
Contact Information: Michael Shannon, PE, CBO, Director, Development Services Department
Evaluation Criteria: Experience, Background and Qualifications: 35 points
Proposed Plan: 25 points
Price: 10 points
M/WBE Prime Contract Program: 10 points
SBE Prime Contract Program: 5 points
Local Preference Program: 10 points
Veteran Owned Small Business Preference Program: 5 points
Voting Members: Roderick Sanchez, AICP, Assistant City Manager, City Manager’s
Office
Michael Shannon, PE, CBO, Director, Development Services
Department
Amin Tohmaz, PE, CBO, Deputy Director, Development Services Department
Michael Uresti, Development Services Manager, Development
Services Department
Jenny Ramirez, Code Enforcement Manager, Development Services Department
Denise Hastings, Code Enforcement Supervisor, Development Services Department
Alice Guajardo, Code Enforcement Supervisor, Development Services Department