DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Water Vacuums and Accessories
SUMMARY:
This ordinance authorizes acceptance of the offer submitted by Metro Fire Apparatus Specialist, Inc. to provide the San Antonio Fire Department with a contract to purchase 50 water vacuums. The department will issue two water vacuums to 21 fire engines operating throughout the city, the remaining eight water vacuums will be used as spares.
This contract will provide the Fire Department with a contract for 50 water vacuums that will be used by firefighters to assist them with water cleanup after fires are extinguished at property sites throughout the city. These portable water vacuums are carried on the firefighters backs allowing for unhindered movement while in use. These vacuums provide a quick release drain hose so firefighters can easily discharge the collected water into a sanitary drain. All vacuums are equipped with a ground fault interrupter which will prevent the possibility of electrical shock to the firefighters.
The total cost for this purchase is $71,469.13 which includes a one-year warranty period.
Funding for this one time purchase in the amount of $71,469.13 is included in the FY 2014 Adopted Budget.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Metro Fire Apparatus Specialist, Inc. to provide 50 water vacuums. These water vacuums will be used by firefighters to assist them with water cleanup caused by fire activated sprinkler systems and by water used to put out fires at property sites throughout the city.
The City issued a Request for Offer for "Water Vacuums and Accessories" (RFO 6100004379), to purchase these water vacuums through the BuyBoard Cooperative contract #432-13. The offer was evaluated and met all the specified requirements.
ISSUE:
SAFD currently utilizes a push broom squeegee to remove water from water damaged properties. This method is ineffective for complete water removal, leaving residue to dry naturally; a process that takes several days and could potentially cause further damage to the property.
This ordinance would authorize Metro Fire Apparatus Specialist, Inc. to provide the San Antonio Fire Department with 50 water vacuums for a total cost of $71,469.13.
This purchase is made in accordance with the Texas Local Government Purchasing Cooperative passed on Ordinance 97097, dated 1/30/2003.
This contract is within the scope of the Small Business Economic Development Advocacy (SBEDA) Program. However, due to the type of commodities/services being procured and value of the contract, no SBEDA tool is available.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the alternative is to take no action and continue performing the water cleanup with the push broom squeegee.
FISCAL IMPACT:
The total cost for the purchase of the 50 water vacuums is $71,469.13 and is included in the FY 2014 Adopted Budget.
RECOMMENDATION:
Staff recommends the approval of this one time purchase with Metro Fire Apparatus Specialist, Inc. in the amount of $71,469.13.
This contract is procured by means of Request for Offer and a Contracts Disclosure Form is not required.