CITY OF SAN ANTONIO
HUMAN RESOURCES DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Lori Steward, Director, Human Resources
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: December 15, 2020
The following high-profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
Occupational Health Services (HR) - The Human Resources Department provides occupational health services that include, but are not limited to, pre-employment physicals, fitness-for-duty evaluations, random and reasonable suspicion drug and alcohol screenings, and job specific immunizations. Occupational health services will be utilized by multiple City departments under the management of the Human Resources Department. A Request for Proposals (RFP) was released seeking proposals from third party administrators, through a central facility located in downtown San Antonio, qualified to provide occupational health services for city employees and candidates for hire as well as to serve as a consultant and advisor on trends and issues.
Solicitation Type: Request for Proposals
Contract Value: $3.9 Million
Term of Contract: 3 years with 2, 1-year renewal options
Number of Respondents: 4 (1 respondent withdrew their proposal due to the inability to meet the terms of the RFP)
Contracts to be Awarded: 1
Council Consideration: January 14, 2021
Evaluation Criteria: Experience, Background, Qualifications: 25 points
Proposed Plan: 40 points
Price: 20 points
Local Preference Program: 10 points
Veteran Owned Small Business Preference Program: 5 points
SBEDA Program: Waiver Approved
Voting Members: Lori Steward, Director, Human Resources
Wanda Heard, Assistant Director, Human Resources
Victor Mancha, Employee Relations Human Resources Administrator, Human Resources
Mona Rios, Employment Processing Manager, Human Resources
Pat Atkins, Benefits Policy Administrator, Human Resources
Jim Thomas, Employee Benefits Administrator, Human Resources
Jodie Brown, Safety Administrator, Office of Risk Management
Initial Score Matrix
Final Score Matrix
All respondents were shortlisted for interviews. Final scoring was conducted upon completion of interviews.
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.