DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Breathing Air Compressors
SUMMARY:
This ordinance authorizes a contract with Buoy Services, Inc. for the purchase of nine air compressors for a total cost of $243,999.00. Funding is available from the Public Property Finance Contractual Obligations (PPFCO), Series 2013 Fund.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached tabulation of two competitive bids to provide nine replacement breathing air compressors for a total cost of $243,999.00.
The San Antonio Fire Department requires the purchase of breathing air compressors to ensure the supply of breathing air for respiratory protection during fires or hazardous materials incidents. This equipment will provide purified air, suitable for human respiration for use with self-contained breathing apparatuses (SCBAs). These compressors are needed to refill air cylinders at emergency scenes or at fire stations.
This purchase will replace nine compressors whose initial service dates range from 1992-2006 and are no longer in service or have exceeded their useful life. Two of the compressors are critical mobile units that are utilized when responding to emergency incidents and used to refill air cylinders at the scene for immediate use.
Equipment that meets its expected life cycle is usually sold at auction but may also be traded-in to the selling dealer. The equipment that is being replaced will be traded-in to the recommended awarded vendor for a total credit of $18,000.00.
ISSUE:
The contract will provide the City of San Antonio Fire Department with nine replacement air compressors. These breathing air compressors are used to refill the air cylinders used by firefighters for respiratory protection.
Two of the compressors are critical mobile units that respond to emergency incidents and refill air cylinders at the scene for immediate use. The remaining seven units are stationary and will be located at fire stations throughout San Antonio.
There were no bids submitted from local bidders for this contract; therefore, the Local Preference Program was not applied.
This contract is within the scope of the Small Business Economic Development Advocacy (SBEDA) Program. However, due to the type of commodities/services being procured and value of the contract, no SBEDA tool is available.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Fire Department would be required to rely on fewer functional breathing air compressors which would result in delays in providing direct support for emergency operations. It would also lead to a substantial increase in costs to maintain the aging and less reliable equipment presently in use.
FISCAL IMPACT:
The total cost for this contract is $243,999.00 which will be funded utilizing the PPFCO Series 2013 Fund.
RECOMMENDATION:
Staff recommends the approval of this contract with Buoy Services, Inc. d/b/a Survival Air Systems for a total cost of $243,999.00.
This contract is procured on the basis of low bid and a Contracts Disclosure Form is not required.