DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: Council District 4
SUBJECT:
Contract Award: (Job-Order Contract) District 4 Park Improvements Golden Community Park
SUMMARY:
Consideration of the following ordinances related to District 4 Park Improvements for Golden Community Park, a 2012-2017 General Obligation Bond-funded project:
A. An ordinance authorizing the execution of a task order to a Job Order Contract, for construction improvements to Golden Community Park, in an amount not to exceed $155,638.00, payable to Alpha Building Corporation, 2012-2017 Bond Program-funded Project, located in Council District 4.
B. An ordinance authorizing the purchase of a pre-fabricated restroom through Texas BuyBoard from CorWorth-RFL, Inc., in the amount of $97,365.00. These improvements are included in the Parks, Recreation and Open Space Improvement Proposition 3 of the 2012-2017 Bond Program and will be located in Council District 4.
BACKGROUND INFORMATION:
Project Background
On May 12, 2012, San Antonio voters approved the 2012-2017 Bond Program, consisting of five propositions totaling $596 Million. The Bond Program funds will be used on various capital improvements projects to address community infrastructure needs and improve the overall quality of life in San Antonio. As part of the program, Proposition 3 included Parks, Recreation and Open Space Improvements that would in order acquire, construct, equip and renovate various parks, recreational and open spaces throughout the City.
The renovation of Golden Community Park will include associated site work, installation of a pre-fabricated restroom, infrastructure, utilities expansion, walkways, ADA Access and the authorization for the purchase of a pre-fabricated restroom through Texas BuyBoard. Project construction is anticipated to begin January 2015 and estimated to be completed by July 2015.
Procurement of Services
The Project was selected to utilize the Job Order Contracting (JOC), an alternative Project delivery method, through which ten contractors were approved through Ordinance 2011-01-20-0053 by City Council on January 20, 2011. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of JOC contractors to a specific job is based on the contractor's current workload, overall capacity, familiarity with a specific facility, expertise in completing specific task(s) and/or managing a specific trade needed to carry out the job.
Of the eight JOC contractors, Alpha Building Corporation was selected for the Project, based on the City's necessity to expedite the work, the similarity in the scope of work within this park site, the proximity and geographical location of the park, and Alpha's previous successful completion of similar type projects.
The JOC contract associated with this agreement was advertised in 2010 prior to the implementation of the revised SBEDA ordinance. Therefore, the solicitation required respondents to make a good faith effort to meet aspirational goals in utilizing small, woman and minority-owned businesses as subcontractors. The Economic Development Department has reviewed and approved the subcontracting plan submitted by Alpha Building Corporation.
The Discretionary Contracts Disclosure Form, as required by the City's Ethics Ordinance for all projects where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
A. This ordinance authorizes the execution of a task order to a Job Order Contract, for construction improvements to District 4 Golden Community Park, in an amount not to exceed $155,638.00, payable to Alpha Building Corporation, a 2012-2017 Bond Program Project located in Council District 4.
The renovation of Golden Community Park will include associated site work, installation of a pre-fabricated restroom, infrastructure, utilities expansion, group picnic pavilion, walkways and ADA Access. Project construction is anticipated to begin January 2015 and estimated to be completed by July 2015.
Coordination with the Parks and Recreation Department will be made to ensure accommodations are made to keep the facility accessible and portable restrooms will be provided during this time so that the park can be fully utilized to patrons and citizens during construction.
This action is consistent with the City's established policy of utilizing the Job Order Contracting delivery method for renovation projects of this nature and scope. City Council approval is required for projects utilizing Job Order Contracting over $100,000.00.
B. This ordinance also authorizes the purchase of a prefabricated restroom from CorWorth-RFL, Inc., in the amount of $97,365.00. These improvements are included in the Parks, Recreation and Open Space Improvement Proposition 3 of the 2012-2017 Bond Program and will be located in Council District 4.
Coordination with the Parks and Recreation Department will be made to ensure accommodations are made to keep the facility accessible and portable restrooms will be provided during this time so that the park can be fully utilized to patrons and citizens during construction.
This action is consistent with the City's established policy of utilizing Texas BuyBoard. City Council approval is required for purchases utilizing Texas BuyBoard over $50,000.00.
ALTERNATIVES:
As an alternative, the Project could be delivered utilizing another delivery method. However, the additional time and expenditure necessary to implement an alternate solicitation process would cause a extenuating delay that would adversely affect the timely completion of the Project.
FISCAL IMPACT:
A. This is a one-time capital improvement expenditure in the amount of $155,638.00, authorized payable to Alpha Building Corporation. Funds are available from the 2012-2017 General Obligation Parks Improvement Bonds and are included in the FY 2015-2020 Capital Improvement Program Budget.
B. This is a one-time capital improvement expenditure in the amount of $97,365.00, payable to CorWorth-RFL, Inc. Funds are available from the 2012-2017 General Obligation Parks Improvement Bonds and are included in the FY 2015-2020 Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of an ordinance authorizing the execution of a task order to a Job Order Contract in an amount not to exceed $155,638.00, payable to Alpha Building Corporation, for construction of park improvements; and an ordinance authorizing the purchase of a pre-fabricated restroom utilizing the Texas BuyBoard in the amount of $97,365.00, payable to CorWorth-RFL, Inc., for the District 4 Golden Community Park.