CITY OF SAN ANTONIO
POLICE DEPARTMENT
AUDIT COMMITTEE
INTERDEPARTMENTAL MEMO
TO: Sheryl Sculley, City Manager
FROM: William P. McManus, Chief of Police, San Antonio Police Department
COPY: Audit and Accountability Committee; Erik Walsh, Deputy City Manager; Ben Gorzell Jr., CPA, Chief Financial Officer; Troy Elliott, CPA, Deputy Chief Financial Officer, Finance; Kevin Barthold, City Auditor
SUBJECT: Post-Solicitation Briefing for the Total Management of the Growdon Vehicle Storage Facility
The Total Management of the Growdon Vehicle Storage Facility (VSF) solicitation sought a contractor to provide and manage services for the operation, maintenance, improvement of the VSF and auction services for abandoned vehicles in police custody. For these services, the City requires a contractor capable of performing oversight for the impounding and releasing of all wrecked, abandoned, recovered/stolen, and prisoners’ vehicles coming into the Police Department custody. This activity includes the receipt of the towed vehicle, inspection of the vehicle upon impounding, storage of the vehicle, notification to the owner and/or lienholder and release. In addition, auction services will be provided for those vehicles that are abandonded. The selected contractor shall fully manage the assignment of Police and City impounds, release and auction of vehicles, and oversee the performance of the services provided.
On May 10, 2017, the Police Department released a Request for Proposal to manage the VSF for the City. A total of four (4) proposals were received on June 12, 2017. A nine (9) person Evaluation Committee consisting of personnel from the City Manager’s Office; Police Department; Finance Department; Information Technology Department; and the Bexar County Sheriff Office were tasked with evaluating the proposals. The Committee’s first evaluation meeting took place on August 14, 2017, and at the end of the discussions and evaluation scoring, the Committee short listed and requested that the top three (3) companies be interviewed.
The selection committee evaluated and scored the proposals based on the published criteria which included: experience, background, qualifications; proposed plan; price; SBEDA Program; Local Preference Program and Veteran Owned Small Business Preference Program.
This item is tentatively scheduled for Council consideration on September 21, 2017.