DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICT(S) IMPACTED: Citywide
SUBJECT:
Contract Award: (Job-Order Contract) Rental Car Temporary Wayfinding Signs
SUMMARY:
An ordinance authorizing a task order to a Job Order Contract, for Rental Car Temporary Wayfinding Signs, in an amount not to exceed $179,145.55, payable to Davila Construction, Inc, for Rental Car Temporary Wayfinding Signs, a Customer Facility Charge (CFC) funded Project, located at the San Antonio International Airport.
BACKGROUND INFORMATION:
Project Background
The Aviation Department is pursuing a Rental Car Temporary Wayfinding Sign project as an interim solution until the Consolidated Rental Car Facility is constructed that will direct visitors and local customers to one of the many car rental facilities within the San Antonio International Airport (SAIA) vicinity. There are currently ten (10) car rental companies that surround the SAIA, which creates way-finding confusion. To address the issue, a rental car temporary wayfinding package has been proposed to improve rental car directional signage around SAIA to ensure patrons get to their destinations.
There are a total of 18 signs that have been designed to be installed on Texas Department of Transportation (TxDOT), private easement, City right of way, or SAIA. Seven (7) signs will be installed on the TxDOT right-of-way, four (4) signs will be installed on private easement, one (1) sign will be installed on City right-of-way, and six (6) signs will be installed on the airport right-of-way. Request for Approval for installation and removal of signs has been coordinated and approved by TxDOT.
Project construction is anticipated to begin September 2014 and estimated to be completed by February 2015.
Procurement of Services
This Project was selected to utilize the Job Order Contracting (JOC) an alternative Project delivery method which ten contractors were approved through Ordinance 2011-01-20-0053 by City Council on January 20, 2011. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of JOC contractors to a specific job is based on the contractor's current workload, overall capacity, familiarity with a specific facility, expertise in completing specific task(s) and/or managing a specific trade needed to carry out the requested repair or rehabilitation. Of the ten contractors, Davila Construction, Inc was selected to submit an estimate and Project schedule for this Project.
The JOC contract associated with this agreement was advertised in 2010 prior to the implementation of the revised SBEDA ordinance. Therefore, the solicitation required respondents to make a good faith effort to meet aspirational goals in utilizing small, woman and minority-owned businesses as subcontractors. The Economic Development Department has reviewed and approved the subcontracting plan submitted by Davila Construction, Inc.
The Discretionary Contracts Disclosure Form as required by the City's Ethics Ordinance for all projects where subjective criteria are used to select the contractor or consultant rather than by low bid is attached.
ISSUE:
This ordinance authorizes a task order to a Job Order Contract in an amount not to exceed $179,145.55, payable to Davila Construction, Inc, for Rental Car Temporary Wayfinding Signs, a Customer Facility Charge (CFC) funded project, located City-wide.
This contract provides for a total of 18 signs that have been designed to be installed on SAIA, TxDOT or City right of way. Seven (7) signs will be installed on the TxDOT right-of-way, four (4) signs will be installed on private easement, one (1) sign will be installed on CoSA right-of-way, and six (6) signs will be installed on the airport right-of-way. Project construction is anticipated to begin in September 2014 and is estimated to be completed by February 2015.
This action is consistent with the City's established policy of utilizing the Job Order Contracting delivery method for renovation projects of this nature and scope. City Council approval is required for projects utilizing Job Order Contracting over $100,000.00.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $179,145.55 authorized payable to Davila Construction, Inc. Funds are available from Customer Facility Charge (CFC) Fund and are included in the FY 2014-2019 Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing the execution of a task order on a Job Order Contract in an amount not to exceed $179,145.55, payable to Davila Construction, Inc, for Rental Car Temporary Wayfinding Signs, a Customer Facility Charge (CFC) funded Project, located City-wide.