DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Xavier D. Urrutia
COUNCIL DISTRICTS IMPACTED: District 1
SUBJECT:
Task Order for McFarlin Tennis Center Improvements
SUMMARY:
This ordinance authorizes a task order to a Job Order Contract to Belt Built, Inc. for improvements to McFarlin Tennis Center located in Council District 1 at San Pedro Springs Park in an amount not to exceed $500,000.00. This ordinance also authorizes the appropriation of $500,000.00 from the FY 2019 Deferred Maintenance Program, as part of the FY 2019 - FY 2024 Capital Improvement Program, to the McFarlin Tennis Center project.
BACKGROUND INFORMATION:
McFarlin Tennis Center located in San Pedro Springs Park was built in 1974. Updates to the Tennis Courts were done in 1985, but no significant renovations were performed to the Tennis Center. In order to make the locker rooms in the Tennis Center ADA compliant, significant renovations must be performed. In order to accommodate a large national junior tennis tournament being hosted at McFarlin Tennis Center in the Fall of 2019 and provide an ADA accessible site for the tournament, renovations to the locker rooms must begin as soon as possible.
This Project was selected to utilize the Job Order Contracting (JOC), an alternative Project delivery method which ten contractors were approved through Ordinance 2019-02-21-0134 by City Council on February 21, 2019. The use of the JOC delivery method provides the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of JOC contractors to specific jobs is based on the contractor’s current workload, overall capacity, and familiarity with a specific facility, expertise in completing specific task and/or managing a specific trade needed to carry out the requested repair or rehabilitation. Of the ten contractors, Belt Built, Inc. was selected to submit an estimate and project schedule for this Project.
Project construction is anticipated to begin June 2019 and is estimated to be completed in November 2019 in time for the large national junior tennis tournament.
ISSUE:
This ordinance authorizes a task order to a Job Order Contract to Belt Built, Inc. for McFarlin Tennis Center located in San Pedro Springs Park in an amount not to exceed $500,000.00, and the appropriation of $500,000.00 from the FY 2019 Building and Equipment Services Department’s Deferred Maintenance Program Budget. This project will provide much needed improvements to the McFarlin Tennis Center locker rooms for ADA accessibility.
City Council approval is required for projects utilizing Job Order Contracts over $100,000.00.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This ordinance authorizes a task order to a Job Order Contract to Belt Built, Inc. for improvements to McFarlin Tennis Center located in Council District 1 at San Pedro Springs Park in an amount not to exceed $500,000.00. This item will appropriate $500,000.00 from the FY 2019 Deferred Maintenance Program, as part of the FY 2019 - FY 2024 Capital Improvement Program, to the McFarlin Tennis Center project.
RECOMMENDATION:
Staff recommends approval of the task order to a Job Order Contract in an amount not to exceed $500,000.00 to Belt Built, Inc. for renovation of the McFarlin Tennis Center located in San Pedro Springs Park.
The Contracts Disclosure Form required by the City's Ethics Ordinance is attached.