DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: Council District 1
SUBJECT:
Contract Award: Central Library Teen Center Renovation
SUMMARY:
An ordinance authorizing a task order to a Job Order Contract, for the Central Library Teen Service Center Renovation Project, a 2012-2017 General Obligation Bond-funded Project, in the amount of $663,544.31, payable to Con-Cor, Inc., and amending the FY 2015-2020 Capital Improvements Program to accept private donations in the total amount of $150,000.00 to fund the relocation of the Teen Services Center, as part of the 2012-2017 Bond funded Project located in Council District 1.
BACKGROUND INFORMATION:
Project Background
On May 12, 2012, San Antonio voters approved the 2012-2017 Bond Program, consisting of five propositions totaling $596 Million. The Bond Program funds will be used on various capital improvements projects to address community infrastructure needs and improve the overall quality of life in San Antonio. As part of the Library, Museum and Cultural Arts Improvements Program, funds in the total amount of $4,000,000.00 was approved for renovations, repairs, upgrades and space reconfiguration at the Central Library facility located in Council District 1. The improvements identified for the library have been divided into smaller projects to decrease the amount of interruptions to the Library patrons, staff and administration. Various individual projects have been planned to complete improvements, renovations, and major upgrades to the facility for a total amount of $4,000,000.00. In addition to the Teen Center Improvements, the 2012 Bond Project at Central Library has fully or partially funded the following improvements:
· 1st Floor Public Restroom Renovation
· Carpet Replacement in Floors 2nd, 5th, and 6th
· Exterior Building Signage
· Public Elevator Replacements
The cost associated for these improvements, including the Central Library Teen Center Renovation, will have encumbered approximately $3,000,000.00 of the total bond funds. Remaining bond funds will include upgrades to components of the existing HVAC system.
This Project will expand the Teen Services at Central Library by relocating the service from the first floor to an expanded space on the third floor of the building. This Project will create a full service teen center and will feature cutting edge spaces for technology, collaborative content creation, out of school learning experiences and research and study. The construction will entail the demolition of existing office spaces located at the northwest corner of the third floor and construction of a new Teen Center in its place. The work includes new finishes, ceilings, partitions, entryway systems, plumbing fixtures, lavatories, light fixtures and HVAC layout. Project construction is anticipated to begin in November 2014 and is estimated to be completed in April 2015.
Procurement of Services
This Project was selected to utilize the Job Order Contracting (JOC) an alternative Project delivery method which ten contractors were approved through Ordinance 2011-01-20-0053 by City Council on January 20, 2011. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of a JOC contractor to a specific job is based on the contractor's current workload, overall capacity, and familiarity with a specific facility, expertise in completing specific task and/or managing a specific trade needed to carry out the requested repair or rehabilitation. Of the ten contractors, Con-Cor, Inc., was selected to submit an estimate and Project schedule for this Project.
The JOC contract associated with this agreement was advertised in 2010 prior to the implementation of the revised SBEDA ordinance. Therefore, the solicitation required respondents to make a good faith effort to meet aspirational goals in utilizing small, woman and minority-owned businesses as subcontractors. The Economic Development Department has reviewed and approved the subcontracting plan submitted by Con-Cor, Inc.
The Discretionary Contracts Disclosure Form as required by the City's Ethics Ordinance for all projects where subjective criteria are used to select the contractor or consultant rather than by low bid is attached.
ISSUE:
An ordinance authorizing a task order to a Job Order Contract, for the Central Library Teen Service Center Renovation Project, a 2012-2017 General Obligation Bond-funded Project, in the amount of $663,544.31, payable to Con-Cor, Inc., and amending the CIP to accept private donations in the total amount of $150,000.00 to fund the relocation of the Teen Services Center, as part of the 2012-2017 Bond funded Project located in Council District 1.
This Project will expand the Teen Services at Central Library by relocating the service from the first floor to an expanded space on the third floor of the building. This project will create a full service teen center and will feature cutting edge spaces for technology, collaborative content creation, out of school learning experiences and research and study. The construction will entail the demolition of existing office spaces located at the northwest corner of the third floor and construction of a new Teen Center in its place. The work includes new finishes, ceilings, partitions, entryway systems, plumbing fixtures, lavatories, light fixtures and HVAC layout.
The Teen Center relocation was possible due to additional funding from private donations (Charity Ball and Kronkosky Foundation).
Project construction is anticipated to begin in November 2014 and is estimated to be completed in April 2015.
Coordination with the Library Department will be made to ensure accommodations are made to keep the facility accessible to patrons and customers during construction.
This action is consistent with the City's established policy of utilizing the Job Order Contracting delivery method for renovation projects of this nature and scope. City Council approval is required for projects utilizing Job Order Contracting over $100,000.00.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $663,544.31, payable to Con-Cor, Inc., with funds are available from 2012-2017 General Obligation Bonds and Library included in the FY 2015-2020 Capital Improvements Program. This ordinance will also amend the FY 2015-2020 Capital Improvements Program to increase revenue by $150,000 from private donations to fund the relocation of the Teen Services Center.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the execution of a task order to a Job Order Contract in an amount of $663,544.31, payable to Con-Cor, Inc., and accepting private donations in total the amount of $150,000.00, for the Central Library Teen Center Renovation, a 2012-2017 General Obligation Bond-funded Project, located in Council District 1.