DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: Council District 3
SUBJECT:
Contract Award: (Job-Order Contract) Police Academy Pistol Range Improvements
SUMMARY:
An ordinance for the Police Academy Pistol Range Facility authorizing the execution of a task order to a Job Order Contract to Con-Cor, Inc., for facility improvements in an amount not to exceed $188,823.13, a 2015 Certificates of Obligation-funded Project, located in Council District 3.
BACKGROUND INFORMATION:
Project Background
As part of the FY 2015 budget, citywide facility needs will be addressed by the Deferred Maintenance Program, including improvements to the Police Academy Pistol Range facility.
This project provides for improvements to the pistol firing range bays located in two separate building at the Police Academy facility. The proposed improvements are removal and replacement of all light fixtures in the 6 pistol firing range bays located at the Police Academy Pistol Range facility in two separate buildings. In addition, the plywood located in each pistol firing range bay will be removed, replaced and painted. The plywood is used to prevent bullets from leaving the pistol range firing bay area and to absorb sound.
Only one pistol firing range bay will be renovated at a time in an effort to minimize the disruption to Police Department personnel's training schedule. Project construction is anticipated to begin in January 2015 and is anticipated to be completed by April 2015.
Procurement of Services
The Project was selected to utilize the Job Order Contracting (JOC), an alternative Project delivery method through which ten contractors were approved through Ordinance 2011-01-20-0053 by City Council on January 20, 2011. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of JOC contractors to a specific job is based on the contractor's current workload, overall capacity, familiarity with facility, expertise in completing specific task(s); and/or managing a specific trade needed to carry out the requested repair or rehabilitation. Of the ten JOC contractors, Con-Cor, Inc., was selected to submit an estimate and Project schedule for this Project.
The JOC contract associated with this agreement was advertised in 2010 prior to the implementation of the revised SBEDA ordinance. Therefore, the solicitation required respondents to make a good faith effort to meet aspirational goals in utilizing small, woman and minority-owned businesses as subcontractors. The Economic Development Department has reviewed and approved the subcontracting plan submitted by Con-Cor, Inc.
The Discretionary Contracts Disclosure Form, as required by the City's Ethics Ordinance for all projects where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
An ordinance authorizing the execution of a task order to a Job Order Contract for construction improvements to Police Academy Pistol Range, in an amount not to exceed $188,823.13, payable to Con-Cor Inc., a 2015 Certificates of Obligation-funded Project, located in Council District 3.
This project provides for improvements to the pistol firing range bays located in two separate building at the Police Academy facility. The proposed improvements are removal and replacement of all light fixtures in the 6 pistol firing range bays located at the Police Academy Pistol Range facility in two separate buildings. In addition, the plywood located in each pistol firing range bay will be removed, replaced and painted. The plywood is used to prevent bullets from leaving the pistol range firing bay area and to absorb sound.
Only one pistol firing range bay will be renovated at a time in an effort to minimize the disruption to Police Department personnel's training schedule. Project construction is anticipated to begin in January 2015 and is anticipated to be completed by April 2015.
ALTERNATIVES:
As an alternative, the Project could be delivered utilizing another delivery method. However, the additional time and expenditure necessary to implement an alternate solicitation process would cause a extenuating delay that would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount not to exceed $188,823.13, authorized payable to Con-Cor Inc. Funds are available from 2015 Certificates of Obligation-funded project and are included in the FY 2015-2020 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing the execution of a task order to a Job Order Contract in an amount not to exceed $188,823.13, payable to Con-Cor, Inc., for Police Academy Pistol Range Improvements, from a 2015 Certificates of Obligation-funded project, located in Council District 3.