CITY OF SAN ANTONIO
PUBLIC WORKS DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Razi Hosseini, P.E., R.P.L.S., Director/City Engineer, Public Works Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Luis Maltos, Assistant Director, Public Works Department; Maria Villagomez, Deputy City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: December 15, 2020
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
Fire Station #24 Replacement (Public Works) - Department issued a Request for Competitive Sealed Proposals (RFCSP) for the construction of a new fire station to replace the existing Fire Station #24 built in 1956. The project is located at 2265 Austin Highway. The new 16,270 square foot fire station will consist of three apparatus bays, one EMS bay, a kitchen, dining and living areas, dormitories, offices, an exercise room, and a laundry room. The site improvements outside will include concrete paved fire apparatus circulation and parking for 35 cars, driveways, fire lane, service areas, water, fire line and fire sprinkler, sanitary sewer, storm drainage, electrical and telecommunications services. Fire Station #24 is included in the 2017 - 2022 Bond Program that was approved by voters on May 6, 2017.
Solicitation Type: Request for Competitive Sealed Proposals
Contract Value: $6.2 Million
Term of Contracts: Until Project Completion (estimated June 2022)
Number of Respondents: 13 (One respondent deemed non-responsive for failure to meet the SBEDA subcontracting requirements)
Contracts to be Awarded: 1
Council Consideration: February 11, 2021
Evaluation Criteria: Experience, Background, Qualifications of Firm, Key Personnel, and Key Sub-Consultant: 25 points
Understanding of the Project and Construction Management Plan: 15 points
Experience with issues in San Antonio Region & Past COSA Contracts: 10 points
Price Proposal: 35 points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 5 points
SBEDA Requirements: 21% M/WBE Subcontracting Requirement
2% AABE Goal Subcontracting Requirement
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Maria Villagomez, Deputy City Manager, City Manager’s Office
Christopher Monestier, Deputy Fire Chief, San Antonio Fire Department
Robert Westbrook, Division Chief, San Antonio Fire Department
Mark Beavers, Sr. Architect, Public Works Department
Debra Dockery, AIA, Debra Dockery Architects (Project Design Consultant)
Aline Yoldi, AIA, Local Architect
Initial Score Matrix
Final Score Matrix
Five firms were shortlisted for interviews. Final scoring was conducted upon completion of interviews.
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council
consideration.