DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Xavier D. Urrutia
COUNCIL DISTRICTS IMPACTED: Council District 6
SUBJECT:
Leon Creek Greenway - Cathedral Rock Park Site Improvements
SUMMARY:
This ordinance accepts the lowest qualified bid and awards a construction contract to J. Sanchez Contracting, Inc. in the amount of $433,445.00, a 2005 Proposition 2 Sales Tax Initiative funded project. They will perform construction work in connection with the Leon Creek Greenway - Cathedral Rock Park Site Improvements, located in Council District 6.
BACKGROUND INFORMATION:
The proposed construction project is part of a growing network of interconnected hike and bike trails now known as the Howard W. Peak Greenway Trails system, which is funded through sales tax initiatives approved by voters in May of 2000, May of 2005 and November of 2010. The objectives of the program are to acquire and preserve open space along San Antonio creekways and to develop multi-use hike and bike trails, trailheads, signage and associated amenities for use by San Antonio residents and visitors.
This ordinance will authorize the construction of a hike and bike trail system along the Leon Creek Greenway - Cathedral Rock Park Site Improvements. The project will consist of approximately .24 miles of concrete trails, an elevated metal walkway, parking lot addition and parking lighting, signage and associated trail amenities and improvements. Design work was performed by Terra Design Group. These improvements will become unique additions to the municipal park system's creekways program for hiking, biking, and other recreational uses.
The Request for Low Qualified Bids was advertised the third and fourth week of March 2014 in the Hart Beat, the Texas Electronic State Business Daily, the City's website, and announced on the City's public access station TVSA. Five bids were received. After reviewing the bidders' qualifications and conducting interviews, J. Sanchez Contracting, Inc. was selected with the lowest qualified bid of $433,445.00. A standard construction contract will be executed and a summary of the bids is shown on Exhibit 1. J. Sanchez Contracting, Inc currently has no City projects. It is anticipated that construction will begin in May 2014 and will be completed by early 2015.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 17% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 1% African American Business Enterprise (AABE) subcontracting goal. CGC General Contractors, Inc. has committed to 17% M/WBE and 1% AABE subcontractor participation.
ISSUE:
This ordinance accepts the lowest qualified bid and awards a contract to J. Sanchez Contracting, Inc in the amount of $433,445.00 for the construction of the Leon Creek Greenway - Cathedral Rock Park Site Improvements project, a 2005 Proposition 2 Sales Tax Initiative funded project.
ALTERNATIVES:
As an alternative, City Council could choose not to award this construction contract. However, re-bidding the project is not recommended as this would not guarantee lower bids and would delay the start of construction for this project.
FISCAL IMPACT:
This project is listed in the FY 2014-2019 Capital Improvement Program Budget and funds have been appropriated from 2005 Proposition 2 Sales Tax Initiative funds. This is a one-time capital improvement expenditure in the amount of $433,445.00 authorized payable to J. Sanchez Contracting, Inc.
Funding for operation and maintenance of the city-wide greenway trail system is submitted annually as part of the General Fund budget process as trail miles are completed.
RECOMMENDATION:
Staff recommends approval of this ordinance to accept the lowest qualified bid and awarding a construction contract to J. Sanchez Contracting, Inc in the amount of $433,445.00, for the construction of the Leon Creek Greenway - Cathedral Rock Park Site Improvements project, a 2005 Proposition 2 Sales Tax Initiative funded project.
This construction contract was developed utilizing the formal competitive bid process; therefore, a Discretionary Contracts Disclosure Form is not required.