DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E
COUNCIL DISTRICTS IMPACTED: Council District 5
SUBJECT:
Contract Award: (Job Order Contract) Central Police Substation Sewer Line Replacement
SUMMARY:
An ordinance for the Central Police Substation Sewer Line Replacement Project authorizing a task order to a Job Order Contract with Con-Cor, Inc., in an amount not to exceed $122,142.52, for an FY 2016 Deferred Maintenance Program funded project, located in Council District 5.
BACKGROUND INFORMATION:
As part of the FY 2016 Deferred Maintenance Program, $200,000.00 was included for the renovation of the Central Police Substation men’s and women’s restrooms located at 515 Frio St. The balance of the project funds will be used for design services, advertising, and project management. Any remaining funds will be realized as savings.
The existing cast iron sewer lines to the men’s and women’s restroom are corroded and leaking beyond repair and need to be replaced. This project provides removal of all existing sewer waste lines for the men’s and women’s restrooms and replacement of the drain lines for the water fountain, and complete replacement and installation of new urinals, new fixtures, new floor drains, and new PVC piping in the East bathroom.
Procurement of Services
This project was selected to utilize the Job Order Contracting (JOC), an alternative project delivery method, through which 10 contractors were approved through Ordinance 2015-01-15-0013 by City Council on January 15, 2015. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of a JOC contractor to a specific job is based on the contractor’s current workload, overall capacity, familiarity with a specific facility, expertise in completing specific task(s) and/or managing a specific trade needed to carry out the job. Of the ten contractors, Con-Cor, Inc., was selected to submit an estimate and project schedule for this Project
Con-Cor, Inc is a small, minority-owned business that has committed to 23% Minority/Women Business Enterprise and 3% African-American Business subcontractor participation.
Discretionary Contracts Disclosure Form, as required by the City’s Ethics Ordinance for all Projects, where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
This ordinance for the Central Police Substation Sewer Line Replacement Project authorizes a task order to a Job Order Contract with Con-Cor, Inc., in an amount not to exceed $122,142.52, an FY 2016 Deferred Maintenance Program funded project, located in Council District 5.
This renovation of the Central Police Substation men’s and women’ restrooms will include removal of all existing sewer waste lines (120 linear feet of sewer line) and replacement of the drain lines for the water fountain. The project will also include complete replacement and installation of new urinals, new fixtures, new floor drains, and new PVC piping.
Coordination with the Central Police Department will be made to allow portions of the restrooms to remain open during construction.
ALTERNATIVES:
As an alternative, this project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $122,142.52, payable to Con-Cor, Inc. Funds are available from the FY2016-2021 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing a task order to a Job Order Contract in an amount not to exceed $122,142.52 to Con-Cor, Inc., for the Central Police Station Sewer Line Replacement Project.