DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Trailer Mounted Self-Feeding Brush Chipper
SUMMARY:
This ordinance authorizes acceptance of a contract with Vermeer Texas-Louisiana, Inc. to provide the Transportation & Capital Improvements (TCI) Department, Stormwater Division, with a replacement trailer mounted self-feeding brush chipper for a total cost of $81,575.00. Funding for this purchase is available from the Equipment Renewal and Replacement Fund (ERRF).
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is an offer submitted by Vermeer Texas-Louisiana, Inc. utilizing Buyboard cooperative purchasing contract number 424-13 for a total cost of $81,575.00. The bid includes a trade-in chipper resulting in a net cost of $31,457.10.
This purchase will provide a Vermeer Model BC 1800XL diesel powered trailer mounted self-feeding brush chipper and will include the trade-in of a Vermeer Model BC 1500 trailer mounted self-feeding brush chipper which does not meet the current operational needs of TCI. TCI currently operates two trailer mounted self-feeding brush chippers in its fleet. This replacement brush chipper will be utilized by TCI to reduce tree limbs and trunks into smaller woodchips assisting in tree trimming and debris removal projects, clearing roads, storm drains and sewers throughout the City.
ISSUE:
This contract will provide one replacement trailer mounted self-feeding brush chipper that will be utilized by the TCI Department and funded by the ERRF.
The Texas BuyBoard Cooperative is administered by the Texas Municipal League. All products and services that are part of this cooperative have been competitively bid and awarded by the Cooperative’s Board of Trustees based on Texas Statues.
The life expectancy for this unit is 96 months. The equipment has a one year/1000 hour warranty.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
The current trailer mounted self-feeding brush chipper scheduled for replacement has met or will meet its age requirement cycle before it’s replaced. The replacement date is considered the optimum time for replacement in that delay of the acquisition could result in the trailer mounted self feeding brush chipper incurring higher maintenance cost as a result of age. This could impact the City’s ability to provide essential services to the residents of San Antonio.
FISCAL IMPACT:
The purchase of the trailer mounted self feeding brush chipper is funded by the ERRF for a total cost of $81,575.00, less trade-in unit allowance resulting in a net cost $31,457.10.
RECOMMENDATION:
Staff recommends the approval to purchase a trailer mounted self-feeding brush chipper from Vermeer Texas-Louisiana, Inc. for the total cost of $81,575.00, less trade-in allowance resulting in a net cost of $31,457.10.
This contract is procured by means of cooperative purchasing and a Contract Disclosure Form is not required.