CITY OF SAN ANTONIO
PUBLIC WORKS DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Razi Hosseini, P.E., R.P.L.S., Director/City Engineer, Public Works
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Luis Maltos, P.E., Assistant Director, Public Works Department; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: December 15, 2020
This solicitation for on-call services was not issued as High Profile and a pre-solicitation briefing to the Committee did not occur since individual contracts do not exceed $1 million in total value. However, this item is being presented to the Committee prior to consideration by the full City Council, for award, since the aggregate value of resultant contracts exceeds the $1 million High Profile threshold. In the future, on-call services solicitations with an aggregate contract value in excess of $1 million will be classified as High Profile with pre- and post-solicitation briefings to the Committee.
On-Call Civil Engineering Services for Infrastructure Management Program and Neighborhood Access Mobility Program (Public Works) - Department issued a Request for Qualifications (RFQ) for on-call civil engineering services for firms to provide on-call or as needed civil engineering services, program management services, construction inspections services, and construction engineering services. These services may include but are not limited to preparing engineering plans and specifications, augmenting City staff for inspections, design management, and construction management of both the Infrastructure Management Program and the Neighborhood Access Mobility Program.
Solicitation Type: Request for Qualifications
Contracts Value: $8 Million (not to exceed $400,000 per contract year per consultant)
Term of Contracts: 1 year with 1, 1-year renewal option
Number of Respondents: 18
Contracts to be Awarded: 10
Council Consideration: January 14, 2021
Evaluation Criteria: Experience, Background, Qualifications of Firm, Key Personnel, and Key Sub-Consultants to deliver all components of the project: 35 points
Understanding of the Project and Proposed Management Plan: 20 points
Experience with issues in the San Antonio Region & past City of San Antonio Contracts: 30 points
Overall evaluation of the Firm/Team and its ability to provide the required services: 15 points
SBEDA Requirements: 22% M/WBE Subcontracting Requirements
2% AABE Subcontracting Requirements
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Faustino Benavidez, PE, Capital Program Manager, Public Works Department
Al Siam Ferdous, PE, Capital Program Manager, Public Works Department
Carmen Varela-Rivas, PE, PMP, Engineer I, Public Works Department
Hector Luna, Project Manager, Public Works Department
Michael Farber, PMP, Project Manager, Public Works Department
Final Score Matrix
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.