DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Task Order Contracts for Traffic Signal Systems Package A & Package B
SUMMARY:
Consideration of two task order contracts for the installation of Traffic Signal Systems and other devices throughout the City:
A. An ordinance awarding a Task Order Contract to E-Z Bel Construction, LLC in an amount not to exceed $2,627,254.95, for a term of three years or until contract capacity is exhausted.
B. An ordinance awarding a Task Order Contract to D&G Energy Corporation in an amount not to exceed $2,584,764.85, for a term of three years or until contract capacity is exhausted.
BACKGROUND INFORMATION:
Project Background
Throughout each year, traffic signals and other projects are constructed to address specific traffic or pedestrian safety needs. Typical projects include, but are not limited to, the installation of traffic signals, pedestrian hybrid beacons, school flashers, Intelligent Transportation System (ITS) devices, and any other related work. Both E-Z Bel Construction, LLC and D&G Energy Corporation have provided these services to the City previously and are familiar with the types of projects this contract entails.
The Transportation & Capital Improvements Department solicited bids for construction services and will be utilizing various construction companies to complete these projects.
Procurement of Services
These contracts were advertised for construction bids in July/August 2017, in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, and on TVSA. Bids for Package A were due on Tuesday, August 1, 2017, and three (3) bidders responded. E-Z Bel Construction, LLC was the lowest responsive bidder with a bid amount of $2,627,254.95. Bids for Package B were due on Tuesday, August 8, 2017, and three (3) bidders responded. D&G Energy Corporation was the lowest responsive bidder with a bid amount of $2,584,764.85.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 10% Minority/Women Business Enterprise (M/WBE) subcontracting goal. Both E-Z Bel Construction, LLC and D&G Energy Corporation and have agreed to meet the subcontracting goal for each contract.
These construction contracts were developed utilizing the low bid process; therefore, Discretionary Contracts Disclosure Forms are not required.
ISSUE:
Consideration of two task order contracts for the installation of Traffic Signal Systems and other devices throughout the City:
A. An ordinance awarding a Task Order Contract to E-Z Bel Construction, LLC in an amount not to exceed $2,627,254.95, for a term of three years or until contract capacity is exhausted.
B. An ordinance awarding a Task Order Contract to D&G Energy Corporation in an amount not to exceed $2,584,764.85, for a term of three years or until contract capacity is exhausted.
These contracts will be utilized to complete projects pertaining to the installation of traffic signals, pedestrian hybrid beacons, school flashers, Intelligent Transportation System (ITS) devices, and any other related work throughout the contract term of three years or until contract capacity is exhausted. The contractors will be providing all materials and labor to complete each issued task order.
ALTERNATIVES:
An alternative to awarding these contracts would be to individually bid out the projects for construction. However, construction bid prices could be higher than those estimated with these Task Order Contracts, and bidding the projects individually would prolong the delivery of these projects.
FISCAL IMPACT:
A. Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
B. Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. Potential funding sources for individual work orders include, but are not limited to, the Advanced Transportation District (ATD), and the General Fund.
RECOMMENDATION:
Staff recommends the approval of the following items related to the installation of Traffic Signal Systems and other devices throughout the City:
A. An ordinance awarding a Task Order Contract to E-Z Bel Construction, LLC in an amount not to exceed $2,627,254.95, for a term of three years or until contract capacity is exhausted.
B. An ordinance awarding a Task Order Contract to D&G Energy Corporation in an amount not to exceed $2,584,764.85, for a term of three years or until contract capacity is exhausted.