DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Xavier D. Urrutia
COUNCIL DISTRICTS IMPACTED: Council District 2
SUBJECT:
Construction Contract for the Dafoste Park to Salado Creek Greenway Trail Connection
SUMMARY:
This ordinance accepts the lowest qualified bid and awards a construction contract to Crownhill Builders, Inc., authorizes payment in the amount of $459,461.00 from 2015 Sales Tax Venue Funds and the Tree Canopy Preservation and Mitigation Fund to construct the Dafoste Park to Salado Creek Greenway Trail Connection project located in Council District 2.
BACKGROUND INFORMATION:
This ordinance authorizes a construction contract with Crownhill Builders, Inc. to construct the Dafoste Park to Salado Creek Greenway Trail Connection project. Design work was performed by Terra Design Group. The trail connection will be 10 feet wide, 490-foot long, and built with concrete. The project also includes a retaining wall, a drainage culvert, tree plantings, and trailhead amenities such as benches, fitness stations, landscaping, a butterfly garden, and associated signage. These improvements will become unique additions to the municipal park system’s creekways program for hiking, biking, and other recreational uses.
The proposed project is part of a growing network of interconnected hike and bike trails now known as the Howard W. Peak Greenway Trails system, which is funded through sales tax initiatives approved by voters in 2000, 2005, 2010, and 2015. The objectives of the program are to acquire and preserve open space along San Antonio creekways and to develop multi-use hike and bike trails, trailheads, signage and associated amenities for use by San Antonio residents and visitors.
The Request for Low Qualified Bids was advertised the third and fourth weeks of April and the first week of May 2018 in the Hart Beat, the Texas Electronic State Business Daily, the City’s website, and announced on the City’s public access station TVSA. Four (4) bids were received. After reviewing the bidders’ qualifications and conducting interviews, Crownhill Builders, Inc. was selected with the lowest qualified bid of $459,461.00. A standard construction contract will be executed and a summary of the bids is shown on Exhibit 1. Crownhill Builders, Inc. has previously performed City of San Antonio projects and the company has extensive experience performing similar work. It is anticipated that construction will begin in July 2018 and will be completed in FY 2019.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program. Crownhill Builders, Inc. is a small women-owned firm that will be self-performing the 22% Minority and/ or Women-Owned Business Enterprise (M/WBE) subcontracting goal and has committed to satisfying the 2% African American Business Enterprise (AABE) subcontracting goal.
ISSUE:
This ordinance accepts the lowest qualified bid and awards a construction contract to Crownhill Builders, Inc. in the amount of $459,461.00, and reallocates funds in the 2015 Sales Tax Venue funds and the Tree Canopy Preservation and Mitigation Funds.
ALTERNATIVES:
As an alternative, City Council could choose not to award this construction contract. However, re-bidding these projects is not recommended as this would not guarantee lower bids and would delay the start of construction for this project.
FISCAL IMPACT:
This ordinance authorizes a one-time capital improvement expenditure in the amount of $459,461.00 payable to Crownhill Builders, Inc. for the Dafoste Park connection to Salado Creek Greenway located in Council District 2. Funding of $422,497.00 is available from 2015 Sales Tax Venue funds and $36,964.00 from Tree Canopy Preservation and Mitigation Funds.
RECOMMENDATION:
Staff recommends approval of this ordinance to accept the lowest qualified bid and awarding a construction contract to Crownhill Builders, Inc. in the amount of $459,461.00. This construction contract was developed utilizing the formal competitive bid process; therefore, a Contracts Disclosure Form is not required.