DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
4/28/2016 Annual Contract
SUMMARY:
An ordinance awarding one contract to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $12,150.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:
A. Roche Diagnostics Corporation for Amendment 3 to SAMHD Annual Contract for MagNa Service Agreement, $12,150.00 annually, $85,712.50 contract period)
(1 contract, Health Department)
BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Amendment:
A. Roche Diagnostics Corporation for Amendment 3 to SAMHD Annual Contract for MagNa Service Agreement, $12,150.00 annually, $85,712.50 contract period July 31, 2011 through April 30, 2019 - will provide the San Antonio Metro Health Department with an extension to the initial term of the contract to April 30, 2019. This contract provides factory maintenance and service support for the MagNa Pure compact instrument, serial number MPCB0945 and Magna Pure LC instrument, serial number LC2C00000314. These instruments are used to enhance DNA/RNA extraction for influenza surveillance.
ISSUE:
This contract represents a portion of approximately 250 annual contracts that will be brought before City Council throughout the fiscal year. These products and services are used by city departments in their daily operations.
The SBEDA Program did not apply, as it was a sole source purchase.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
A. Amendment 3 to SAMHD Annual Contract for MagNa Service Agreement - Should this contract not be approved, the San Antonio Metro Health Department will not have the ability to access the proprietary emergency service, technical support and preventative maintenance for the City’s MagNa Pure Compact instruments provided by Roche Diagnostics Corporation.
FISCAL IMPACT:
Funds are not encumbered by this ordinance. All expenditures will be in accordance with the Department's adopted budget approved by City Council. Purchases made by the Department are as needed and dependent upon available funds within their adopted budget.
RECOMMENDATION:
Staff recommends the acceptance of one contract submitted through this ordinance to provide the City with specified services on an annual contract basis. These annual contracts are critical to the City's daily operations.
This contract amendment was procured on the basis of sole source and a Contract Disclosure Forms is not required.