DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: City-wide
SUBJECT:
Contract Award: (Job Order Contract) SAPD Property Room HVAC Upgrade Project
SUMMARY:
An Ordinance for the SAPD Property Room HVAC Upgrade Project, authorizing a Job Order Contract with Tejas Premier Building Contractor, Inc. in an amount not to exceed $378,181.71, a Certificates of Obligation funded project, located in Council District 5.
BACKGROUND INFORMATION:
Project Background
Located at 555 Academic Court, the San Antonio Police Department’s Property and Evidence Facility will have a new Heating, Ventilation and Air Conditioning (HVAC) system installed for the non-air conditioned area of the Property Room. Temperature control is needed to preserve the integrity of the evidence being stored in this area of the facility. Work includes the installation of two new Daikin split systems and associated ductwork, piping, condensers, electrical work, fire alarm tie ins, intrusion alarms at fresh air intakes, concrete pads, fencing and new landscaping around the exterior condensing units.
Coordination with the San Antonio Police Department will be done to ensure accommodations are made to keep the facility secure and accessible to staff during construction.
Procurement of Services
This Project was selected to utilize the Job Order Contracting (JOC), an alternative project delivery method, through which ten contractors were approved through Ordinance 2015-01-15-0013 by City Council on January 15, 2015. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of a JOC contractor to specific job is based on the contractor’s current workload, overall capacity, familiarity with a specific facility, expertise in completing specific task(s) and/or managing a specific trade needed to carry out the job. Of the ten contractors, Tejas Premier Building Contractor, Inc. was selected to submit an estimate and project schedule for this Project.
The Job Order Contract was awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 23% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 3% African American Business Enterprise (AABE) subcontracting goal. Tejas Premier Building Contractor, Inc., has committed to meeting the assigned Job Order Contract subcontractor goals on a quarterly basis. Tejas Premier Building Contractor, Inc. is a small, minority-owned business.
Discretionary Contracts Disclosure Form, as required by the City’s Ethics Ordinance for all Projects, where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
This Ordinance for the SAPD Property Room HVAC Upgrade Project, authorizes a Job Order Contract with Tejas Premier Building Contractor, Inc. in an amount not to exceed $378,181.71, a Certificates of Obligation funded project, located in Council District 5.
This Project provides for the installation of a new HVAC system in the non-air conditioned area of the Property Room at the SAPD Property & Evidence Facility. Construction is anticipated to begin in October 2015 and is estimated to be completed by January 2016.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for a solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $378,181.71 payable to Tejas Premier Building Contractor, Inc and funded from Certificates of Obligation.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing a Job Order Contract in an amount not to exceed $378,181.71 to Tejas Premier Building Contractor, Inc. for the Property Room HVAC Upgrade Project.