City of San Antonio - File #: 19-8410

• File #: 19-8410
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 12/12/2019
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $715,525.00: (A) MB Dustless Air Filter Company LLC for HVAC filter replacements; (B) Lopez Print & Marketing LLC dba Lopez Printing for business card printing services; (C) Genuine Parts Company dba NAPA Auto Parts for automotive ignition parts; (D) Nueces Power Equipment for parts to repair Wirtgen reclaimer and milling machine equipment; (E) Productivity Apex for maintenance & support of the Inspector Route Optimization and Inspector Mobile Application System; (F) an amendment to the Everbridge, Inc. contract for Aviation emergency notification subscription services; and (G) an amendment to the Office Depot, Inc. contract for office supplies. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
12/12/2019	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

12/12/2019 Annual Contracts


SUMMARY:

An ordinance awarding seven contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $715,525.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. MB Dustless Air Filter Company LLC for HVAC Filter Replacements, $70,000.00 annually (1 contract, Building and Equipment Services)

B. Lopez Printing, Inc. for Business Cards and Wide Format Printing Services, $30,000.00 annually; $90,000.000 contract period (1 contract, Citywide )

C. Genuine Parts Company for Automotive Ignition Parts, $50,000.00 annually (1 contract, Building and Equipment Services)

D. Nueces Power Equipment for Wirtgen Reclaimer and Milling Machine Equipment Parts, $40,000.00 annually; $200,000.00 total contract value (1 contract, Solid Waste Management Department)

E. Productivity Apex for Maintenance & Support of the Inspector Route Optimization and Inspector Mobile Application System, $58,525.00 initial year; $310,715.00 total contract value (1 contract, Development Services Department & ITSD)

F. Everbridge, Inc. for Amendment to Annual Contract of Subscription for Aviation Emergency Notification, $67,000.00 increase; $215,000.00 total contract value (1 contract, Aviation)

G. Office Depot, Inc. for Amendment to Annual Contract for Office Supplies, $400,000.00 increase; $5,500,000.00 total contract value (1 contract, Citywide)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to p...