City of San Antonio - File #: 14-1695

• File #: 14-1695
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 9/4/2014
• Posting Language: An Ordinance accepting the offer from Baker & Taylor, Inc. to provide the San Antonio Public Library with new print materials, cataloging and processing services, electronic ordering and invoicing for an estimated annual amount of $2,700,000.00 and an estimated total amount of $13,500,000.00, funded with the Library General Fund Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/4/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Print Materials, Cataloging and Processing Services


SUMMARY:
This ordinance authorizes a contract with Baker & Taylor, Inc. to provide the San Antonio Public Library Department (SAPL) with new print materials, cataloging and processing services, electronic ordering and invoicing for an estimated annual amount of up to $2,700,000.00 and an estimated total amount of $13,500,000.00. This contract will expire on September 30, 2017. At City's option, this contract may be renewed under the same terms and conditions for two additional one year periods. Funding for this contract is available through the FY 2015 Library General Fund Budget.


BACKGROUND INFORMATION:
Submitted for Council consideration and action is the proposal submitted by Baker & Taylor, Inc. to provide new print materials, cataloging and digital processing services and electronic ordering and invoicing for the SAPL. A Request for Competitive Sealed Proposals was released on May 22, 2014 and one proposal was received on June 23, 2014. The proposal was evaluated by a committee comprised of staff from the City Manager's Office and Library Department. The proposal from Baker & Taylor, Inc. was determined to be responsive based upon the following criteria: experience, background and qualifications; proposed plan, pricing and discounts.

This contract will provide the SAPL with new print materials for library customers. These materials will support the collections of the Central Library, twenty-four branches, and one school/public library. The contract also supports two opening day collections for new library branches, electronic ordering and invoicing services, and radio-frequency identification (RFID) tags added to newly ordered items. The SAPL will have the capability to access vendor online services and other resources to select and order current and relevant media.
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