City of San Antonio - File #: 15-4423

• File #: 15-4423
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 9/10/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $102,300.00: (A) Driveshafts Unlimited for automotive, off-road and industrial vehicle, drive-line drive axle parts and service, (B) Hill Country Pest Control for pest management for BES, and (C) eCivis, Inc. for eCivis grant locator, subscription and services. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/10/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

9-10-15 Annuals


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $102,300.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Driveshafts Unlimited for Automotive, Off-Road and Industrial Vehicle, Drive-Line Drive Axle Parts and Service, $37,000.00 annually; $185,000.00 contract period (1 contract, Solid Waste Management)

B. Hill Country Pest Control for Pest Management for BES, $11,000.00 annually; $55,000.00 contract period (1 contract, Building and Equipment Services)

C. eCivis, Inc. for eCivis Grant Locator, Subscription and Services, $54,300.00 annually (1 contract, Government and Public Affairs)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Contract procured on the basis of low bid:
A. Automotive, Off-Road and Industrial Vehicle, Drive-Line Drive Axle Parts & Service, $37,000 annually; $185,000 contract period, upon award through December 31, 2018 with 2, 1 year renewal options - will provide Solid Waste Management, Fleet Operations Division, with a contractor to furnish automotive, off road, and heavy vehicle drive-line and drive axle parts and service for heavy-duty equipment.
B. Pest Management Services for BES, $11,000.00 annually; $55,000.00 contract period, October 1, 2015 through December 31, 2018 with...