City of San Antonio - File #: 20-3026

• File #: 20-3026
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 5/14/2020
• Posting Language: Ordinance approving a contract with Accela, Inc., for continued maintenance and support of the Right of Way Management solution which provides a review of agency Geographic Information Services mapping technology and product data sources. This contract is for a one-year period beginning upon award by City Council with the option to renew for three additional, one-year periods for a total cost not to exceed $771,962.86. Funding is available from the Right of Way Management Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
5/14/2020	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT DIRECTOR: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Right of Way Maintenance & Support

SUMMARY:

This ordinance authorizes a contract with Accela, Inc. for the continued maintenance and support of the Right of Way Management ("ROWM") solution which provides a review of agency Geographic Information Services ("GIS") mapping technology and product data sources. This contract shall begin upon award by City Council for a one-year period. At City's option, this Contract may be renewed for three additional one-year period(s) for a total contract value of $771,962.86. Funding for this contract is available from the Right of Way Management Fund.


BACKGROUND INFORMATION:

The City of San Antonio's ROWM is responsible for a variety of permits related to construction and non-construction activities within the City's infrastructure. In order to ensure public safety and mobility, permits are required to operate in the City's right of way. Through permitting, the City can ensure that all construction activities are well coordinated, and impacts are mitigated to reduce public inconvenience, guarantee proper street repair and ensure all regulations are enforced appropriately.

The Accela ROWM solution, which includes functional modules such as Permit with Workflow and Document Attachment Management, was initially procured through a cooperative contract in 2016. The ROWM provides a review of agency GIS mapping technology and project data sources and identifies any potential issues.

The Accela Right of Way Management ("ROWM") solution is a subscription-based solution. This contract will provide continued maintenance and support between Accela, Inc. and the City of San Antonio.

These items are being purchased as Sole Source in accordance with Texas Local Government Code 252.022 (a)7. No other source can supply the items listed nor can any comparable item fulfill the same requirements. Vendor ac...