City of San Antonio - File #: 17-6341

• File #: 17-6341
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 12/14/2017
• Posting Language: An Ordinance authorizing a Professional Services Agreement with PMI Staffing Services, LLC to provide skilled staffing for the audio visual needs of the Alamodome, on an as-needed basis, for a three year period, with one additional two-year extension, for an estimated amount of $150,000.00 annually. [Carlos J. Contreras, Assistant City Manager; Michael J. Sawaya, Director, Convention & Sports Facilities]
• Indexes: Alamodome
• Related files: 19-2995

Date	Ver.	Action By	Action	Result
12/14/2017	1	City Council A Session	adopted	Pass

DEPARTMENT: Convention & Sports Facilities


DEPARTMENT HEAD: Michael J. Sawaya


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Audio Visual Technical Assistance Services for the Alamodome


SUMMARY:

This Ordinance authorizes an Agreement with Patricia A. Iverson DBA PMI Staffing Services, LLC to provide skilled staffing for the audio visual needs of the Alamodome on an as-needed basis. The term of the agreement is for a three (3) year period with an option for two (2) additional 1-year extensions. The estimated average amount for these services is $150,000 annually, $750,000.00 over the contract period including extensions. Funding for this contract is available through the proceeds received from each event. There is no impact to either the CSF operating budget or the City's General Fund.


BACKGROUND INFORMATION:

The Alamodome is a 65,000-seat multi-purpose facility, owned and operated by the City of San Antonio, that hosts conventions, concerts and shows such as Monster Jam and Disney on Ice, sporting events such as the University of San Antonio (UTSA) Roadrunners football games, the Annual Alamo Bowl Football Game, as well as the NCAA Final Four Basketball Championship (to be hosted in March 2018). Audio visual supplemental labor in addition to the Alamodome full-time staff is necessary to handle the high technical demand of hosting these events. The Alamodome recently invested its internal audio visual system to enhance the guest experience. Highly skilled workers are critical to operate and protect the City's exclusive audio and video equipment. The number of workers needed varies considerably based on the size and complexity of the event. Proceeds received from clients for each event will cover the cost for the audio visual supplemental labor and will have no effect to the City's operating budget.

The City released a Request for Proposals (RFP) for Audio Visual Technical Assistance Services for the Alamodome, RFP 17-106, on September...