City of San Antonio - File #: 13-853

• File #: 13-853
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 11/21/2013
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $892,000.00: (A) Municipal Emergency Services, Inc. for fire hoses, (B) Saeco Electric & Utility for drilling wood & steel pole foundations, (C) GlaxoSmithKline, LLC, Novartis Vaccines & Diagnostics, Regimed Medical and Sanofi Pasteur, Inc. for vaccines and biologicals, (D) WebQA, Inc. for open records module support for Freedom of Information Act (FOIA) and (E) Frio Nevada Corporation d/b/a Go Professional Environmental Mgt. for Janitorial, Supplemental Conversion/Labor, and Rigging Services at the Alamodome. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: All


SUBJECT:

11/21/2013 Annual Contracts


SUMMARY:
An ordinance awarding eight contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $892,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Municipal Emergency Services, Inc. for Fire Hoses, $192,000.00 annually (1 contract, Fire)

B. Saeco Electric & Utility, Ltd. for Drilling Wood & Steel Pole Foundations, $234,000.00 annually (1 contract, Department of Public Works)

C. GlaxoSmithKline, LLC, Novartis Vaccines & Diagnostics, Regimed Medical and Sanofi Pasteur, Inc. for Vaccines and Biologicals, $101,000.00 annually (4 contracts, San Antonio Metro Health District)

D. WebQA, Inc. for Open Records Module Support for Freedom of Information Act (FOIA), $30,000.00 year one; $94,000.00 contract period (1 contract, Communications & Public Affairs)

E. Frio Nevada Corporation d/b/a Go Professional Environmental Mgt. for Janitorial, Supplemental Conversion/Labor, and Rigging Services at the Alamodome, $335,000.00 contract period (1 contract, Convention & Sports Facilities)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.


Contracts procured on the basis of low bid:
Fire Hoses, $192,000.00 annually, upon award through December 31, 2014 with two, one year renewal options - will provide the San Antonio Fire Department (SAFD) with a...