City of San Antonio - File #: 14-1639

• File #: 14-1639
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 8/21/2014
• Posting Language: An Ordinance accepting the offer from Intergraph Corporation to provide resident system administrator services for the San Antonio Police Department Automated Field Reporting and Records Management systems, in a cumulative amount up to $512,366.00, funding will be available from the Regional Interoperability System and CAD Project fund and the FY2016 and FY2017 IT Public Safety Budget contingent upon budget appropriations. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
8/21/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Annual Contract for Resident System Administrator Services


SUMMARY:
This ordinance authorizes an agreement with Intergraph Corporation to provide resident system administrator services for the San Antonio Police Department (SAPD) Automated Field Reporting (AFR) and Records Management (RMS) systems, in a cumulative amount up to $512,366.00 for a period beginning August 1, 2014 through April 30, 2017. The annual contract amount is $135,265.00 (first nine months of Year 1), $185,764.00 for Year 2 and $191,337.00 for Year 3. Funding for the initial term will be available from the Regional Interoperability System and CAD Project fund. Funds for the remaining years of the contract will be contingent upon City Council approval of the Annual Operating Budget for ITSD. The contract is renewed annually and subject to annual budget appropriations.


BACKGROUND INFORMATION:
The City of San Antonio Police Department currently utilizes the Intergraph Automated Field Reporting (AFR) and Records Management (RMS) systems. The AFR system is a report writing system that enables police officers to record details about incidents from within the patrol car, saving time in report preparation and simplifying the follow-up process for investigative units. The RMS stores incident information that is captured by the AFR system. This information is provided to the public upon request and used for investigative purposes.

In October 2009, City Council approved a professional services agreement in the amount of $16,000,000.00 with TriTech Software Systems for the purchase of the Alamo Regional Public Safety System (ARPSS). This agreement resulted in multiple systems being implemented through TriTech Software Systems as integrator. These systems were implemented during 2010 to automate the manual process of police officers writing and submitting reports. S...