City of San Antonio - File #: 14-1651

• File #: 14-1651
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 9/4/2014
• Posting Language: An Ordinance accepting the offer from Midwest Tape, LLC to provide the San Antonio Public Library with adult, young adult and children's media materials in English, Spanish and other languages, and cataloging and digital processing services for an estimated annual cost of up to $2,000,000.00 and a total estimated cost of $6,000,000.00, funded with the Library General Fund Budget. [Ben Gorzell, ChiefFinancial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/4/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Annual Contract for Media, Cataloging and Digital Processing Services


SUMMARY:
This ordinance authorizes a contract with Midwest Tape LLC to provide the San Antonio Public Library Department (SAPL) with a contract for adult, young adult and children's media materials in English, Spanish and other languages, for the cataloging and digital processing services and electronic ordering and invoicing for an estimated annual amount up to $2,000,000.00 and a total estimated amount of $6,000,000.00. This contract will expire on September 30, 2015. At City's option, this contract may be renewed under the same terms and conditions for two additional one year periods. Funding for this contract is available through the FY 2015 Library General Fund Budget.


BACKGROUND INFORMATION:
Submitted for Council consideration and action is the proposal submitted by Midwest Tape LLC to provide adult, young adult and children's media materials in English, Spanish and other languages, cataloging and digital processing services and electronic ordering and invoicing for the San Antonio Public Library. A Request for Competitive Sealed Proposal was released on May 16, 2014 and two proposals were received on June 20, 2014. The evaluation committee consisted of representatives from the City Manager's Office and Library Department. The proposals were evaluated based upon the firm's experience, background and qualifications (30 points); services (50 points); and pricing and discounts (20 points).

This contract will provide the SAPL with adult, young adult and children's DVDs, Blu-ray discs, music CDs and audiobooks. These materials will support the collections of the Central Library, twenty-four branches and one school/public library. The contract will also support two opening day collections for new library branches, electronic ordering and invoicing service...