DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Contract Award: On-Call Facility Programming Services
SUMMARY:
An ordinance authorizing the negotiation and execution of four On-Call Facility Programming Services Agreements with: Alvidrez Architecture, Douglas Architects, Inc., Facility Programming and Consulting and Robey Architecture, Inc., each in the amount not to exceed $400,000.00 per year per firm with two one-year options, to provide as needed programming and master planning consulting services for City-owned facilities and improvements, construction projects and planning projects located City wide.
BACKGROUND INFORMATION:
Currently, the Transportation & Capital Improvements Department (TCI) contracts with two consultants to provide on-call facility programming services for the city. The current consultants are Douglas Architects, Inc. and Facility Programming and Consulting. These consultants are used on an as-needed basis for City projects, in connection with City capital improvements and transportation related projects. The contracts with these firms expired in January 2015. Given the large number of future construction projects that are planned, these agreements will allow the City to utilize the services of the consultants at the City's discretion.
Procurement of Services
A Request for Qualifications (RFQ) was released in October 2014. This RFQ was advertised in the San Antonio Hart Beat, on the City's website and the Texas Electronic State Business Daily in October 2014. Responses were due on November 21, 2014. Eight bids were received for the RFQ. A selection committee, consisting of representatives from TCI and Building and Equipment Services (BES), evaluated, scored and ranked the submissions. Scoring was based on the published evaluation criteria, which included Evaluation of background, Experience and Qualifications of Prime Firm, ...
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