DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Custodial Services - Parks and Recreation Facilities
SUMMARY:
This Ordinance authorizes a contract with 3rd Generation Services, LLC, to provide custodial services for the Parks and Recreation Department for an amount of up to $846,000.00 annually for a total contract amount of up to $4,018,500.00 over the term of the contract. Funds in the amount of $846,000.00 are available in the Parks and Recreation Department's FY 2020 Adopted Budget for this contract. The initial term of the agreement shall be April 1, 2020 through December 31, 2022 with two additional one-year renewals at the City's option.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is a proposal submitted by 3rd Generation Services, LLC, to provide custodial services for the Parks and Recreation Department. The custodial services and cleaning frequency are required to provide coverage, including during public service hours, in order to ensure facilities are uniformly clean, hygienic, orderly and attractive.
The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Custodial Services - Parks and Recreation Facilities" (RFCSP 6100011348) on April 22, 2019, with a submission deadline of June 7, 2019. Eight proposal responses were received. Two proposals were deemed non-responsive by the Economic Development Department due to respondents' failure to meet the Small Business Economic Development Advocacy subcontracting requirement. 3rd Generation Services, LLC, was selected based on the City's standard RFCSP process.
The evaluation committee consisted of representatives from the Office of the City Manager and the Parks and Recreation Department. The Finance Department, Purchasing Division, assisted by ensuring compliance with City procurement policies and procedures. The evaluation of each proposal response was based on a total of 100 points; 30 points allott...
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