City of San Antonio - File #: 15-6227

• File #: 15-6227
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 12/17/2015
• Posting Language: An Ordinance authorizing a one year contract with Carahsoft Technology Corp., for an initial cost of $240,985.00, to provide the Transportation and Capital Improvements Department with a Right of Way Management solution, with a one year renewal option of $223,125.00, for a total cost of $464,110.00. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
12/17/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

Right of Way Management



SUMMARY:

This ordinance authorizes a one year contract with Carahsoft Technology Corporation (Carahsoft) for an initial cost of $240,985.00, to provide the Transportation and Capital Improvements Department (TCI) with the Right of Way Management (ROWM) solution, with a one year renewal option in the amount of $223,125.00, for a total cost of $464,110.00.



BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached Statement of Work submitted by Carahsoft to provide a new integrated right of way management solution. The current ROWM contract with Deloitte Financial Advisory Services expires March 31, 2016 and vendor is phasing out this solution.

The City is transitioning ROWM from the current business partner to the Accela Enterprise platform through Carahsoft. The Accela solution includes functional modules such as Utility Coordination, Permit with Workflow and Document Attachment Management. The ROWM will provide a review of agency Geographic Information Services (GIS) mapping technology and project data sources, identify any potential issues, and perform the initial data load into the ROWM system. Web-based training sessions will be provided leading up to the solution implementation.

This item is being purchased through the General Services Administration (GSA) cooperative, contract number GS-35F-0119Y, in compliance with the provisions of Texas Local Government Code 271.103.




ISSUE:

This contract will provide the City of San Antonio a review of agency GIS and project data sources, identify any potential issue and perform the initial data load/import into ROWM system. This ROWM will integrate the City's current Development Services enterprise system. Additionally, the system will provide assistance in re-defining the business process surrounding ...