City of San Antonio - File #: 13-1061

• File #: 13-1061
• Type: Miscellaneous Item
• In control: City Council A Session
• On agenda: 12/19/2013
• Posting Language: An Ordinance authorizing the reimbursement of funds, not-to-exceed $1,000,000.00 estimating $92,000.00 for pre-design phase services; $245,500.00 for design phase services; $502,000.00 for construction phase and project close-out services; and, $126,500.00 for reimbursables and project contingency, to the rental car agencies, for the industry technical representative services of Jacobsen Daniels Associates during the design, construction and project close-out phases of the Consolidated Rental Car Facility project at the San Antonio International Airport; and, recognizing the City of San Antonio as the project manager of the project. [Ed Belmares, Assistant City Manager; Frank Miller, Director, Aviation]
• Indexes: Aviation CONRAC, Consolidated Rental Car Facility

Date	Ver.	Action By	Action	Result
12/19/2013	1	City Council A Session	Motion to Cont/Post	Pass

DEPARTMENT: Aviation


DEPARTMENT HEAD: Frank Miller


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Authorization for Reimbursement for a Rental Car Technical Representative and Recognition of City as Manager of the CONRAC Project


SUMMARY:

This Ordinance authorizes the reimbursement of funds, in an amount not-to-exceed $1,000,000.00 estimating $92,000.00 for pre-design phase services; $245,500.00 for design phase services; $502,000.00 for construction phase and project close-out services; and, $126,500.00 for reimbursables and project contingency, to the rental car agencies (RACs), for the industry technical representative services of Jacobsen Daniels Associates (JDA) during the design, construction and project close-out phases of the Consolidated Rental Car Facility (CONRAC) project at the San Antonio International Airport.

The contract between JDA and the rental car agencies has been amended to recognize the services of JDA will be under the direction of the City of San Antonio as the project manager for the CONRAC project.

The cost for the reimbursement will be funded from the Customer Facility Charge (CFC) which is collected by the airport-area rental car companies for the planning, design, construction and project closeout of the CONRAC at the Airport.


BACKGROUND INFORMATION:

On March 8, 2012, City Council authorized the implementation of the CFC and approved the Rental Car CFC Policy through Ordinance 2012-03-08-0173. CFC funds are collected by the rental car companies and remitted to the airport. The collected funds can then be used for the costs for the planning, design, construction, and project financing, including a rental car technical representative for the CONRAC.

An Industry Technical Representative has been used at several airports during the development, design, construction and project close-out for CONRACs, including San Jose, Chicago Midway, Tampa, Seattle and Austin. The technical representative...