City of San Antonio - File #: 13-559

• File #: 13-559
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 10/17/2013
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $4,435,000.00: (A) Vulcan Materials, Co. for asphalt and paving materials, (B) Voss Electric Supply d/b/a Voss Lighting for electrical and lighting parts and supplies and (C) Lutron Services Co., Inc. for Lutron lighting system for Convention Sports and Entertainment Facilities. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: All


SUBJECT:

Annual Contracts


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $4,435,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Vulcan Materials, Co. for Asphalt and Paving Materials, $4,305,000.00 annually (1 contract, Department of Public Works)

B. Voss Electric Supply d/b/a Voss Lighting for Electrical and Lighting Parts and Supplies, $100,000.00 annually (1 contract, Citywide)

C. Lutron Services Co., Inc. for Lutron Lighting System for Convention and Sports Facilities, $30,000.00 annually; $150,000.00 contract term (1 contract, Convention and Sports Facilities)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
Asphalt and Paving Materials, $4,305,000.00 annually, upon award through December 31, 2015 - will provide the Department of Public Works, Streets Maintenance Division, a contract in order to provide asphalt construction materials for pothole patching and street paving rehabilitation projects and repairs. The Department of Public Works, Streets Maintenance Division ensures street rehabilitation projects are completed on a timely basis and within budget. Throughout the City, there are more than 4,000 miles of streets and over 100 miles of service alleys that the Str...