city of San Antonio


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File #: 15-6212   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 1/28/2016
Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $1,311,536.80: (A) Collier Materials and Keller Material Ltd. for boulders, granite and rocks, (B) Genuine Parts for absorbent, (C) Most Dependable Fountains, Inc. for MDF fountains, accessories and repair parts, (D) Paint & Stain Specialist and PPG Architectural Finishes for CSEF paint supply, (E) Grande Truck Center for industrial gasoline and diesel engine parts and service, and (F) Intergraph Corporation dba Hexagon Safety & Infrastructure for INPURSUIT RMS & FBR maintenance and support for the San Antonio computer aided dispatch system (CAD). [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]
Attachments: 1. TOC, 2. 61-5397 Collier Materials & Keller Material LTD, 3. BID TAB FINAL, 4. Keller Materials Ltd Form HB 1295, 5. Collier Materials Form HB 1295, 6. 61-6736 Genuine Parts, 7. Bid Tab, 8. Form 1295, 9. 61-5102 Most Dependable Fountains, 10. Bid Tab, 11. MDF Fountains Inc Form HB 1295, 12. 61-6456 Paint & Stain & PPG, 13. Bid Tab, 14. PPG Form 1295, 15. Paint Stain Form 1295, 16. 61-6675 Grande Truck Center, 17. Revised Bid Tab, 18. 61-6675 Addendum II, 19. 61-6836 Intergraph Corporation dba Hexagon Safety, 20. Bid Tab, 21. COE, 22. 61-6836-Form 1295, 23. Draft Ordinance, 24. Ordinance 2016-01-28-0016
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

1/28/2016 Annual Contracts



SUMMARY:

An ordinance awarding eight contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $1,311,536.80. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. Collier Materials and Keller Material Ltd. for Boulders, Granite and Rocks, $75,000.00 annually (2 contracts, Parks and Recreation Department)

B. Genuine Parts for the San Antonio Fire Department for Absorbent, $22,000.00 annually; $110,000.00 contract period (1 contract, San Antonio Fire Department)

C. Most Dependable Fountains, Inc. for MDF Fountains, Accessories and Repair Parts, $60,000.00 annually (1 contract, Parks and Recreation Department)

D. Paint & Stain Specialist and PPG Architectural Finishes for CSEF Paint Supply, $22,000.00 annually; $110,000.00 contract period (2 contracts, Convention and Sports Facilities Department)

E. Grande Truck Center for Industrial Gasoline & Diesel Engine Parts & Service, $800,000.00 annually (1 contract, Solid Waste Management Department)

F. Intergraph Corporation dba Hexagon Safety & Infrastructure for INPURSUIT RMS & FBR Maintenance and Support for the San Antonio Computer Aided Dispatch System (CAD) $332,536.80 year one (1 contract, Police Department)



BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis...

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