DEPARTMENT: Solid Waste Management Department
DEPARTMENT HEAD: David W. McCary
COUNCIL DISTRICTS IMPACTED: All
SUBJECT:
Contract Award: Mulch Transport and Reuse
SUMMARY:
An ordinance selecting Texas Landfill Management, LLC, and awarding a contract for Mulch Transport and Reuse services, with an estimated $55,000.00 in annual revenue to the Solid Waste Operating and Maintenance Fund. Services provided include transporting and beneficial reuse of shredded wood (mulch) material and utilizing the material for a beneficial reuse. The agreement is for an initial term of five years with two additional five-year renewal options under the same terms and conditions at the City's discretion.
BACKGROUND INFORMATION:
The City issued a Request for Proposals (RFP) for "Mulch Transport and Reuse" (RFP 013-042) on June 14, 2013, with a submission deadline of June 28, 2013. This RFP was advertised in the San Antonio Express News, on the City's website and the City of San Antonio Electronic Procurement System (SAeP's). Three proposal responses were received. Texas Landfill Management, LLC was selected as the most qualified respondent, based on the City's standard RFP process.
The selection team consisted of representatives from the Solid Waste Management Department. The Finance Department, Purchasing Division assisted by ensuring compliance with City procurement policies and procedures. The proposals were evaluated based on the firm's background, qualifications, experience, proposed plan and compensation schedule.
The evaluation of each proposal response was based on a total of 100 points; 30 points allotted for experience, background, qualifications; 30 points allotted for proposed plan; and 30 points allotted for respondent's price schedule. Up to ten preference points were allotted for the Local Preference Program (LPP).
The evaluation committee met on July 31, 2013 to evaluate the three responsive proposals received. A...
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