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File #: 13-846   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 11/7/2013
Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $2,082,000.00: (A) HD Supply Facilities Maintenance, Ltd. for maintenance, repair and operating supplies, (B) Grande Truck Center for Sterling Parts & Service, (C) Genuine Parts Co., Safeway Supply Inc. and Full Service Auto Parts for automotive shop supplies, (D) Kelly-Moore Paint Co. for recycled paint, (E) Air Jireh Services, Air Kon Service, Inc. and Tamez Refrigeration and Air Conditioning for preventive maintenance and repair services of HVAC systems citywide, (F) Cengage Learning for Gale online subscriptions and hosting services, (G) Kidde Fire Trainers for structural FireTrainer T-2000 maintenance and support services and (H) HD Supply Facilities Maintenance, Ltd. for janitorial supplies. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]
Attachments: 1. 11-7-13 TOC.pdf, 2. 6100002620 MRO CSS.pdf, 3. 6100002620 MRO Bid Tab.pdf, 4. 6100003264 Sterling Parts and Service - CSS .pdf, 5. 6100003264 Sterling Parts and Service Bid Tab.pdf, 6. 6100003286 Automtotive Shop Supplies CSS.pdf, 7. 6100003286 Automotive Shop Supplies Bid Tab.pdf, 8. 6100003301 Recycled Paint CSS.pdf, 9. 6100003301 Recyled Paint Bid Tab.pdf, 10. 6100003196 HVAC CSS.pdf, 11. 6100003196 HVAC Bid Tab.pdf, 12. 6100003247 Gale Online Subscriptions CSS.pdf, 13. 6100003247 Gale Online Subscriptions Bid Tab.pdf, 14. 6100003407 Structural FireTrainer CSS.pdf, 15. 6100003407 Structural FireTrainer Bid Tab.pdf, 16. 6100001156 MRO Janitorial Supplies CSS.pdf, 17. 6100001156 MRO Janitorial Services Tab.pdf, 18. COE - 6100003247 Gale Online Subscriptions and Hosting.pdf, 19. COE - 6100003407 FireTrainer Maintenance and Support Services.pdf, 20. Draft Ordinance, 21. Ordinance 2013-11-07-0737
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: All


SUBJECT:

11/07/2013 Annual Contracts


SUMMARY:
An ordinance awarding twelve contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $2,082,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. HD Supply Facilities Maintenance, Ltd. for Maintenance, Repair and Operating Supplies, $800,000.00 annually (1 contract, Citywide)

B. Grande Truck Center for Sterling Parts & Service, $150,000.00 annually (1 contract, Building and Equipment Services Department)

C. Genuine Parts Co., Safeway Supply Inc. and Full Service Auto Parts for Automotive Shop Supplies, $57,000.00 annually (3 contracts, Building and Equipment Services Department)

D. Kelly-Moore Paint Co. for Recycled Paint, $50,000.00 annually (1 contract, Development Services Department)

E. Air Jireh Services, Air Kon Service, Inc. and Tamez Refrigeration and Air Conditioning for Preventive Maintenance and Repair Services of HVAC Systems Citywide, $507,000.00 annually (3 contracts, Fire, Department for Culture and Creative Development and Building and Equipment Services Department)

F. Cengage Learning for Gale Online Subscriptions and Hosting Services, $95,000.00 year one; $565,000.00 contract period (1 contract, Library)

G. Kidde Fire Trainers for Structural FireTrainer T-2000 Maintenance and Support Services, $23,000.00 annually; $114,000.00 contract period (1 contract, Fire)

H. HD Supply Facilities Maintenance, Ltd. for Maintenance, Repair and Operating Supplies (Janitorial Supplies), $400,000.00 annually (1 contract, Citywide)



BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts a...

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